Purchasing Forms

Formal Solicitation Forms. Click on the form links below, complete then Email or Fax to Purchasing

Type of Purchase / Form to complete	Click here for more information
Goods	Formal Solicitation
Personal Services	Services
Public Improvement Under $100k	Public Improvements
Public Improvement Over $100k	Public Improvements
Trade Services	Trade Services

Change Order Forms

Purchase Order - please email purchasing@beaverton.k12.or.us
Trade Services Change Order
Personal Services Change Order
Consulting Services Change Order
Public Improvement Change Order

Click here: for Change Order Info

Donation Forms (Giving and Receiving)

Donation Acceptance (when your Site receives property from someone)
Donation Form (when the District donates to another party - Please check with Purchasing before donating)
Click here: Donation Policy

Employee Expense and Travel Forms

Traveler Profile Form
Employee Expense Worksheet
Mileage Log Form
Mileage Chart
Click here: Employee Expense Policy

Personal Services Forms

Personal Service Provider Determination Packet:
Determination Form W9 Form

IFAS Personal Service Contract - use IFAS for PSC less than $150,000:
Click here:Personal Services Contract Template if not produced from IFAS (preferred method is IFAS, see immediately below)
Click here: Purchase Requisition Manual (scroll to Personal Services)

Personal Service Contract - Long form for contracts awarded using the RFP process:
Click here: PSC Formal Solicitations.

Personal Service

PSC Contract Change Order Form
Click here: Personal Services Policy

Quote Forms

Telephone Quote Form (for purchases < $5,000)

Written Quote Forms:

Click here(see Step 2)
Click here: Informal Solicitations procedures

Requisition Forms

Below are two versions of a Purchase Requisition (PR) form for use with the new IFAS on-line requisition process:

PR Form (Excel, fill out in Excel, then print)
PR Form (PDF, print and fill out by hand)
Instructions (Instructions for filling out the PR Form)
Click here: Purchase Requisitions Manual

Sole Source Form

Sole Source Request FormClick here: Sole Source Policy

Surplus (Furniture, Equipment and Books) Forms

No more Forms!
Please use the Maintenance Work Request (workorder) system to report surplus.

Click here: Surplus Info Page (getting surplus from the warehouse)
Click here: Surplus Policy (getting rid of surplus)

District W9 Form

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