2012-2013 Budget Information
On Monday, June 4, 2012 the School Board adopted the 2012-2013 Budget with a 5 to 2 vote.
On May 17, the Budget Committee approved the 2012-13 Budget with the following vote: 9 yes, 3 no, 1 abstention and one member absent.
The next step in the process is for the School Board to adopt the 2012-13 Budget during the June 4 Board Meeting. There will be a public hearing prior to the vote.
Executive Summary of 2012-12 Budget Proposal
Budget SummaryThe 2012-13 budget totals $ 465,196,582 for all funds.The general fund budget totals $302,580,062 and has been developed including the following budget assumptions:
Revenue and Resource Estimates
The District projects additional enrollment of 360 students for a total of 39,414 students.
- Based on an estimated statewide K-12 funding level of $5.71 billion for the biennium, the District will receive an estimated $281 million in State School Fund revenue.
- The General Fund beginning fund balance is projected to be $9.9 million or 3%.
Expenditures and Commitments
In 2012-13, the Budget Decision Packages created by the internal Strategic Budget Team will be used to allocate staffing to all schools.
- Department budgets include efficiencies and $4.5 million in reductions.
- Salary and benefit budgets include current contractual obligations, and may be updated pending employee association negotiations.
- Non-salary expenditure increases for 2012-13 include: a new student information system, increases in utilities, property and liability insurance premiums and unemployment costs totaling $2.9 million.
Contingency and Ending Fund Balance Policy
In these unprecedented economic times, the General Fund Contingency will be budgeted at 3.0% of total revenues. Board policy calls for a minimum contingency of 5%, and the ending fund balance will be at least equal to the appropriation for contingency. The contingency will be budgeted at a lower level than policy requires, and will be rebuilt to the required 5% over the next two to three years.
Over several months, the District’s Strategic Budget Team, including our employee associations, focused their energy on building and investing in a comprehensive budget that reflects the strategic priorities and values of the Strategic Plan, student outcomes, and graduation requirements, state and federal parameters, School Board policies, and community input.
Elementary School Model (for more detail, please see tab 13 of the Proposed Budget)
At the elementary level, students learn critical foundational skills in the core academic areas including literacy, math, social studies and science. This model invests in classroom teachers and specialists in P.E., music, and counseling. Intervention teachers will provide targeted instruction in reading, writing and math, as well as support for the Professional Learning Community (PLC) process. Classified staff will provide support in the areas of technology and the school library. The model provides supervision and counseling supports to ensure student safety in a positive learning environment. This model incorporates the following innovations and efficiencies/reductions:
Innovations
- The intervention teacher’s role and responsibility will include leading small group instruction in reading or math; training instructional assistants to do interventions; and supporting the PLC process. At least 50% of their time will be spent in direct intervention instruction with students.
- Eliminate the base non-salary allocation (currently $7,200 per school).
- Combine all non-salary into one allocation.
- The Technology Assistant will assist and supervise students in the computer lab.
- An I.T. Administrator will provide guidance and support to media and technology assistants to assist them in these roles.
Efficiencies/Reductions
- To ensure equity of resources, staffing models were developed based upon school size.
- A .5 counselor allocation has been given to every school to ensure consistency. Counselors will be scheduled into a teaching rotation in all classrooms.
- Changing from certified to classified staff will allow the continuation of special program services in library/media and technology, as well as ensure contractual plan time. A significant change is the elimination of the certified Media Specialists positions, art specialists, and technology teachers.
Middle School Model (for more detail, please see tab 13 of the Proposed Budget)
Over the last five years, middle school teachers and principals have worked to develop a standards-based learning system that clearly identifies what students need to know and be able to do. Middle school staff has worked to improve classroom instruction through focused work on assessment practices, resulting in common learning targets in all core content areas. Classroom practices and professional development have been aligned across the eight comprehensive middle schools. Although consistent classroom practices have been established, the structures in each middle school have varied.
Innovations
- Math and reading intervention/extension teachers will provide individual and small group instructional support for students who are not meeting learning targets and extensions for students ready for additional challenge.
- All middle schools will provide the equivalent of Spanish I by the end of 8th grade for students seeking a world language.
Efficiencies/Reductions- All middle schools will use a common instructional schedule.
- Students will have P.E. on alternating days.
- Middle schools will align with high schools on a semester schedule.
- Elective opportunities will be equitable, providing a combination of visual and performing arts.
- A technology assistant will provide support to teachers and students.
- Allocations for Middle Years Program (MYP) and Two-Way Immersion (TWI) are included in staffing formulas.
High School Model (for more detail, please see tab 13 of the Proposed Budget)
The High School Model is focused on providing students with a range of rigorous academic courses, electives and co-curricular athletics and activities that prepare them to succeed in post-secondary choices. In addition, students are encouraged to participate in leadership and community service opportunities. High school principals across the system have been engaged in discussions and planning for equity in programming. Providing safe learning environments is also a top priority. Leadership, counseling resources and essential supervisory staff will help to create a climate conducive to learning, safeguarding students’ physical and emotional well-being. Link Crew has been preserved to ensure that 9th grade students feel secure and supported in their initial high school experience. Here are the innovations, efficiencies and reductions:
Innovations
- All schools will have intervention time built into the regular school day as a result of moving to the semester schedule.
- Terra Nova Agricultural Science course will be offered as a partial day option for students wanting a hands-on experience to earn their biology credit for graduation. This program will be open to all juniors and seniors in the comprehensive high schools.
- Allocation of .5 APU for all advanced programs.
Efficiencies/Reductions
- All BSD high schools will be on a semester schedule beginning September 2012. It will be easier for students to participate in district-wide programs that are located on different campuses. High schools will continue to offer students a variety of authentic learning experiences such as Auto Tech and Health Careers. A consistent semester schedule will also help students who are highly mobile, moving from one high school to another during the school year. In addition, the change will support staff collaboration opportunities across buildings and facilitate sharing staff between buildings.
- Principals will work together to identify elective courses that could be more efficiently offered at a single campus.
- The StEPP coordinator will be .5 APU at the comprehensive high school and .25 APU at option schools.
- There will be a single staffing model for Options and comprehensive High Schools.
Athletics & Activities
Reductions in athletics and activities at middle and high schools are included in the proposed budget for 2012-13. Athletic Directors developed a scoring grid based upon rationale to help in decision making and the overall budget building process. The scoring grid served as a tool to prioritize athletic investments in collaboration with District level personnel and building principals. Reductions at the high school level include fourth level teams, water polo and golf programs.
Activities at the middle and high school levels experienced a 15% reduction, and building principals will modify programs to align to the lower level of resources.
Summary of School Reductions
Reductions in the elementary schools include classroom teachers with a kindergarten student/teacher staffing ratio of 28 to 1, 1st through 5th grade staffing ratio of 30.5 to 1, media specialist, and non-salary allocation.
Middle schools have made reductions including assistant principals, classroom teachers to a 30.5 to 1 student/teacher staffing ratio, media specialist and non-salary allocation.
At the high school level, changes in allocations include reductions in classroom teachers to a student/teacher staffing ratio of 30.5 to 1, counseling staff, media specialist, StEPP coordinator, instructional assistant and non-salary allocation.
The District is anticipating a total of 344 positions will be reduced from the 2012-13 budget.
Employee concessions must be negotiated with employee associations.
Department Efficiencies/Reductions
Central Services department employees are committed to responding to our budget challenges in a manner that minimizes the impact on schools. Even though the Central Service work group has experienced significant reductions in staff since 2007, these departments continue to find ways to save money and increase efficiencies. Innovative practices have redefined the way we do business and combined with further staff reductions, have resulted in a combined savings of almost $4,500,000 this year alone.
Efficiencies/Reductions
- Implementation of a modified delivery model for ESL services will result in $2,024,000 savings for 2012-13.
- Reduction of Campus Monitors at high schools totaling $325,298 or 5.2 APU.
- Special Education savings and reductions include: increased caseload for speech pathologists, school psychologists, Autism Spectrum Disorder specialists, Adaptive Physical Education teachers, restructuring of records secretaries, elimination of the Inclusion Support Team, restructuring of resource services and non-salary reductions totaling $1,207,683.
- Reduction of transportation secretary support from 260 days to 210 days: $11,644.
- Instructional Technology savings totaling $175,000 including: a reduction of online subscriptions, the elimination of Discovery Streaming, the reduction of funding to maintain the District’s failing telephone equipment system, a $40,000 reduction in development training and a $15,000 reduction in the department printing budget.
- Human Resources reductions include: $50,000 outside legal consultation, mediation and arbitration expenses, increasing the reliance on in-house counsel and reduce the substitute budget by $100,000.
- District Insurance Committee will modify health insurance plans beginning in 2012-13 to keep costs down.
District Level Innovations
- Online Learning investigation is moving forward as Beaverton begins to explore and define on-line learning for K-12 students.
- Science, Technology, Engineering and Mathematics (STEM) Participation and partnership continues with Hillsboro SD, Portland Public and Portland State University as we develop staff development and specific site support to further support teachers and students in the areas of science, technology, engineering and mathematics.
- Continue to expand our SUMMA locations at two additional middle schools for the 2012-13 school year due to increased growth and opportunity for students to attend more neighborhood programs across the District.
- Implementation of the EduPoint Synergy student information system will allow parents and students access to student information and provide a collaboration platform that helps parents, students, teachers and administrators work together for student success.
- A more robust portal that will let parents change information anywhere and anytime. In addition to the greater convenience for parents, this feature will save office staff data entry and processing time.
- A student portal will provide students information about homework and assignments all in one place.
- In February of 2012, BSD implemented Employee Online. This portal provides the following features to all BSD staff:
- Tax filing status and exemption information
- Current and historical check stubs available for two years W-2 records
- “What if” calculator staff can use to see how withholding changes would affect their take home pay
- A message page with important information from the HR, Business, and Payroll Depts.
- Over 1200 employees have signed up to receive their pay stubs online. In addition to the benefits employees, this service reduces printing and administrative costs.
- Solar electricity generated at three schools resulting in $30,000 savings.
- Routing software will create more efficient bus transportation routes with anticipated savings in future years.
- Communications & Community Involvement staff will assist Human Resources with paper screening and follow up with candidates.
- Communications & Community Involvement will redesign the process to review flyers and the distribution process, by going paperless. The savings is difficult to quantify, yet there is potential for
- saving thousands of dollars in teacher and staff time throughout the district.
- Schools and departments currently negotiate copier leases and many lease agreements expire in June. The Purchasing Department will determine the most cost-effective copier and terms with one vendor for all schools and departments. There is potential for significant savings in future years.
- To further develop community involvement, volunteerism and partnerships:
- The Communications & Community Involvement Department has applied for a full-time Ameri-Corp grant funded position for 2012-13 to help with additional outreach and volunteerism.
- Community Engagement Committees have been formed at most schools this year and along with the school volunteer coordinators and parent groups will be pivotal to engaging their community in our schools.
- Partner with the faith-based community to develop school partnerships.
- Develop an outreach campaign with a metro area marketing firm.
Executive Summary of 2012-2013 Budget Proposal 
Read the complete 2012-2013 Budget Proposal and supporting documents
Visit the District's Annual Budget webpage for Budget Committee Questions & Answers
School Board Budget Hearing- Monday, June 4, 2012 at 6:30 p.m., at Central Administration Center, 16550 SW Merlo Rd., Beaverton - Public comment will be taken, School Board adopts 2012-13 Budget.
Budget Teaching Session Presentation
Community Budget Teaching Sessions Summary
La audiencia del Consejo Escolar de Presupuesto- Lunes, 4 de junio de 2012 a las 6:30 p.m. en las Oficinas Administrativas del Distrito, 16550 SW Merlo Rd., Beaverton – en esta reunión se escucharán comentarios del público, el Consejo Escolar adopta el presupuesto para el 2012-13.
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