Facility Use

Message to community users of District facilities:

The School District encourages community use of District schools and other facilities, consistent with their general educational purpose.Such use, however, shall not result in additional operational costs to the District. Fees are therefore assessed to ensure cost recovery for utilities, equipment, wear and tear, and additional personnel costs.

The school principal is responsible for his/her school at all times.Each principal works closely with the school’s Local School Committee (LSC) to review and approved facility use requests. A Fee Schedule is included as a part of the Facility Use Application and is intended to assist in estimating a user’s costs to use a school/facility; however, to ensure consistency across the District, the District’s Business Office reserves final authority in determining user costs associated with each facility use.

The Facility Use Application and Fee Schedule may be accessed via the links below. Please note the District no longer prints hard copies of these forms. Users should download and complete a copy(ies) of the Application and Fees form for submission to the LSC for review. Following approval by the LSC, it is recommended that three (3) hard copies of the approved form be produced: 1) the original with signatures should be forwarded to the Risk Management Office for review and subsequent submission to the Business Office; 2) one copy should be retained by the LSC at the school; and 3) it is recommended that a hard copy be retained by the applicant.

Note: The facility use administrative rule KG-AR and the accompanying Facility and Equipment Use Application/Fee Schedule Worksheet were revised in June 2010 and are scheduled for implementation effective September 1, 2010.Questions that principals or LSC members are unable to answer may be referred as follows.

Questions about fees and invoices for use should be directed to the Business Office (503-591-4262).

Questions regarding insurance requirements should be directed to the Risk Management Office (503-591-4560).

Questions regarding policy and procedural issues should be directed to the Deputy Superintendent for Operations & Support Services (503-591-4395.

Links to related documents:

• School Board Policy KG Community Use of District Facilities
• Administrative Rule KG-AR Community Use of District Facilities and Equipments
• Facility and Equipment Use Application/Fee Schedule Worksheet