Education Records

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

  1. The right to inspect and review the student’s education records within a reasonable period of time and without unnecessary delay and in no case more than 45 days after the District receives a request for access.
  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading or in violation of the privacy or other rights of the student.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-5901

Parent(s)/Guardian(s) or eligible students shall notify your school principal in writing within 15 days of receipt of this notice if they DO NOT WANT DIRECTORY INFORMATION RELEASED without their consent.

Request for Amendment of Student's Education Record

If an eligible student or student’s parent(s) believe the education records relating to the student contain information that is inaccurate, misleading or in violation of the student’s rights of privacy or other rights, he/she may ask the building level principal where the record is maintained to amend the record. The principal shall decide, after consulting with the necessary staff, whether to amend the record as requested within a reasonable time after the request to amend has been made. The request to amend the student’s education record shall become a permanent part of the student’s education record.

Protection of Pupil Rights Amendment and the Elementary & Secondary Education Act (ESSA)

The Protection of Pupil Rights Amendment (PPRA) (20 USC Sec. 1232h; 34 CFR Part 98) applies to programs that receive funding from the U.S. Department of Education. PPRA is intended to protect the rights of parents and students in two ways:

  • It seeks to ensure that schools and contractors make instructional materials available  for inspection by parents if those materials will be used in connection with a Department of Education- funded survey, analysis, or evaluation in which their children participate; and
  • It seeks to ensure that schools and contractors obtain written parental consent before minor students are required to participate in any Department of Education-funded survey, analysis, or evaluation that reveals information concerning:
    • Political affiliations;
    • Mental and psychological problems potentially embarrassing to the student and his / her family;
    • Sexual behavior and attitudes;
    • Illegal, antisocial, self-incriminating and demeaning behavior;
    • Critical appraisals of other individuals with whom respondents have close family relationships;
    • Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;
    • Religious practices, affiliations, or beliefs of the student or student’s parents; or Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

Parents or students who believe their rights under PPRA may have been violated may file a complaint with the Department of Education by writing the Family Policy Compliance office. Complaints must contain specific allegations of fact giving reasonable cause to believe that a violation of PPRA occurred.

Parent(s) may remove their student from participation in:

  1. Activities involving the collection, disclosure, or use of personal information collected from students for the purpose of marketing or for selling that information to others for that purpose;
  2. The administration of any third party (non-Department of Education funded) survey containing one or more of the above described eight items of information; or
  3. Any non-emergency, invasive physical examination or screening that is: (a) required as a condition of attendance; (b) administered by the school and scheduled by the school in advance; and not necessary to protect the immediate health and safety of the student, or of other students.

The District will notify parents in advance of any activity described above.