Education Records

Policy Reference:

JO – Education Records

JOA – Directory Information

JOB – Personally Identifiable Information

Education Records

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records. These rights are:

  1. The right to inspect and review the student’s education records within a reasonable period of time and without unnecessary delay and in no case more than 45 days after the District receives a request for access.
  2. The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading or in violation of the privacy or other rights of the student.
  3. The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
  4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by the District to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:

    Family Policy Compliance Office
    U.S. Department of Education
    400 Maryland Avenue,
    SW Washington, DC 20202-5901

Parent(s)/Guardian(s) or eligible students shall notify your school in writing within two (2) weeks of receipt of this notice if they DO NOT WANT DIRECTORY INFORMATION RELEASED without their consent.

Request for Amendment of Student’s Education Record

If an eligible student or student’s parent(s) believe the education records relating to the student contain information that is inaccurate, misleading or in violation of the student’s rights of privacy or other rights, he/she may ask the building level principal where the record is maintained to amend the record. The principal shall decide, after consulting with the necessary staff, whether to amend the record as requested within a reasonable time after the request to amend has been made. The request to amend the student’s education record shall become a permanent part of the student’s education record.