IGDG - Student Activity Funds
Policy IGDG
Code: IGDG
Adopted: 2/26/18
Student activity funds shall be defined as those funds which include all moneys raised or collected by and/or for school-approved student groups, excluding those moneys budgeted in the general fund.
Student activity fund moneys shall be collected and expended for the purpose of supporting the school’s co-curricular/extracurricular activities program.
Co-curricular/Extracurricular activities are comprised of the group of school-sponsored activities, under the guidance or supervision of qualified adults, designed to provide opportunities for students to participate in such experiences on an individual basis, in small groups or in large groups — at school events, public events or combination of these — for motivation, enjoyment and/or improvement of skills.
The superintendent, principal and the person in charge of the student activities program shall be responsible for administration of the building’s student activity funds.
The student-treasurer of the school-recognized student government organization may serve as a representative of that organization in partial administration of the building’s student activity funds.
All student activity fund moneys shall be receipted and deposited into a checking account administered by the business office.
All expenditures from the general account of student activity funds shall be expended to benefit the student body as a whole and must also be approved by the school-recognized student government organization and its adviser, if such organization exists.
All expenditures from a specific account of student activity funds related to other school-recognized student groups shall be expended to benefit the specific club or organization, and in so far as possible, to benefit those students currently in school who have contributed to the accumulation of those funds. Such expenditures must be approved by the members of that organization and their adviser.
All student activity fund expenditures must be approved by the principal. The district will audit all activity accounts. Additional procedures including forms are delineated in the Student Body Accounting Handbook located on the Staff Intranet.
END OF POLICY
Legal Reference(s):
ORS 294.305 - 294.565
ORS 328.441 - 328.470
OAR 581-022-1660(2)