School Board

The School Board is the policy-making body of our District.  It is responsible for providing an education program for students living within the District boundaries.  To accomplish its role, the Board:

• Employs and evaluates the Superintendent
• Determines the long range direction and vision of the District as detailed in the Strategic Plan
• Establishes policies that direct instructional and support programs
• Approves the Annual Budget
• Call elections on bond and other funding proposals
• Ensures that Board policies and priorities are implemented
• Communicates and engages with the community
• Advocates for education with local and state leaders
• Recognizes staff and community contributions
• Approves large contracts and agreements including those with employee groups

The School Board hears public comments in the following ways:

• School Board Business Meetings occur monthly and include a time for public participation. Those planning to speak at a business meeting have two minutes to address the Board. A Board Member or District representative will follow up soon after the meeting.
• District Listening Sessions are typically more information question and answer sessions. Board Members regularly attend these meetings.
• Budget Listening Sessions are typically open forums where people can learn about the District's budget.
• Board Members are available by phone or email if a community member needs to communicate outside of a public meeting.

If you have a District-wide concern, please email the Board at: School_Board@beaverton.k12.or.us

As a Board of elected volunteers, we are committed to providing Beaverton students with a world-class education. 

We understand that you may have questions about our public school system.  We encourage you to look for clarification as close to the source as possible.

Board Members can also assist you:

• We will help you connect with District personnel to find answers to questions about District practices.
• We listen to concerns about District policies and budgets.
• We assist in advocating for change at the local and state level

We encourage you to bring your questions to the Board Member who lives near your school. Although we are volunteers, we will respond in a timely manner.

If you have a District-wide concern, please email the Board at: School_Board@beaverton.k12.or.us

The Board and the Superintendent work together closely and have different roles and responsibilities.

• The Board sets policies; the Superintendent interprets and implements the policies.
• The Superintendent recommends the capital and operating budgets, and the Board sets the final budgets.
• Using the Board-allocated funds, the Superintendent hires and assigns personnel and provides for their professional development.
• The Board approves large contracts and the Superintendent monitors the provision of goods and services required under contracts

• Encourage purposeful and inclusive community engagement, particularly for underserved communities/equity focus
• Identify and promote legislative platform

1. Oversee policy implementation with special attention to policies for safety of
   students,  sponsorship, grading and reporting - Policy Committee/Committee
   of the whole
2. Provide leadership for multiyear financial plan and budget process to align with the Strategic Plan - Planning Subcommittee

Beaverton School Board and Superintendent Operating Agreements

Approved September 24, 2018

The Board is the educational planning and policy-making body for the District. The Superintendent is responsible for the operational execution of the District's goals and plans. To meet the District's challenges effectively, the Board and Superintendent must work together as a high-functioning leadership team. Toward that end, these operating agreements serve to clarify the complementary roles and responsibilities of the Board and Superintendent.

This document will be reviewed and adopted annually to reflect current philosophy and procedures.

The Board and the Superintendent shall:

• Dedicate their efforts toward the success of the students and staff of the District.
• Operate in a positive, honest and transparent manner.
• Treat each other with dignity and respect.
• Represent the District throughout the community.

Board Responsibilities

Governance

The Board shall:

• Lead through strategic-planning, policy-making, resource allocation and community outreach.
• Recognize and support the Superintendent's authority to manage the day-to-day operations of the District.
• Monitor the District's progress and implementation of strategic goals.
• Support Board decisions after honoring the right of individual members to express their viewpoints and vote accordingly.

Communication

Board members shall:

• Commit to District communication that promotes openness, understanding and inclusion of the diverse perspectives of the community.
• Effectively and tactfully use a variety of communication tools (i.e., public appearances, email, telephone).
• Clearly indicate that he/she is voicing his or her individual opinion, and not speaking on behalf of the Board, if discussing areas for which there is no existing Board policy.
• Advocate for the District locally as well as the state level.
• Recognize and support the Chair's role in responding to media requests and speaking on behalf of the Board.
• Refer questions, requests for action, or complaints to the Superintendent and Board Chair.

Meetings and Decisions

The Board shall:

• Govern as a legal entity and make decisions only as a whole Board at properly noticed meetings. Board members recognize that individual members have no authority to take individual action.
• Follow a two-phase approach to decision-making on major issues. The first phase includes discussion, dialogue and study. The second phase involves Board decision.
• Communicate in a polite and respectful manner, even though disagreements may occur. Discussions between Board members will serve as a model for positive and constructive public dialogue.
• Attempt to provide questions and communicate with the Superintendent, Board Chair and Cabinet members in a timely manner regarding agenda items prior to actual meetings.
• Actively participate in Board meetings with a focus on key policy issues and problem solving. Come to meetings with an open mind, and seek to clarify issues by soliciting each other's points of view.
• Focus on problem solving and move as a group toward consensus building/decision-making.
• Respect the confidentiality requirement of Board Meeting Executive Sessions.

Board Chair Responsibilities

The Board Chair shall:

• Speak on behalf of the Board to the media with regard to Board policy and decisions and inform the Superintendent.
• Respond to community requests or questions if directed to multiple Board members and the zone or school district are unknown or not specified.
• Ensure that new Board members are oriented to Board processes and District activities.
• Ensure the Board follows its own operating agreements and provide training as needed to address issues of non-compliance.
• Work together with the Superintendent to develop efficient agendas with input from other Board members and staff, and encourage knowledgeable participation, thoughtful discussion and effective decision-making.
• Ensure that community members who testify at Board meetings are appropriately thanked and provided information.
• Facilitate the meeting in a collaborative focused and timely manner.

Superintendent Responsibilities

The Superintendent shall:

• Acknowledge the Board's role in planning, policy-making, evaluation and overseeing the performance of the Superintendent.
• Each year, prepare preliminary Superintendent goals and a self-evaluation based upon those goals for the Board's consideration.
• Ensure that staff reports to the Board are succinct and avoid restatement of written information.
• Provide information to the Board to support data-driven decision-making.
• Inform the Board of notable information including anticipated media coverage, changes to District processes and significant developments related to Board policy.
• Work together with the Chair to develop efficient agendas with input from other Board members and staff, and encourage knowledgeable participation, thoughtful discussion and effective decision-making.
• Provide follow-up information to Board members on concerns and issues they have referred to the Superintendent.