EBBB - Injury/Illness Reports

Code: EBBB
Adopted: 6/12/17

All injuries/illnesses, sustained by the employee while in the actual performance of the duty of the employee, occurring on district premises, in district vehicles, at a district-sponsored activity or involving staff members who may be elsewhere on district business will be reported immediately to a supervisor. 

A written report will be submitted within 24 hours to the administrator for risk management.  Reports will cover property damage as well as personal injury.

In the event of a work-related[1] illness or injury to an employee resulting in overnight hospitalization for medical treatment[2] other than first aid, the administrator for risk management shall inform the Oregon Occupational Safety and Health Division (OR-OSHA).  A report will be made within 24 hours after notification to the district of an illness or injury.  Fatalities or catastrophes[3] shall be reported within eight hours.

ALL injuries/illnesses sustained by the employee while in the actual performance of the duty of the employee will be promptly investigated.  As a result of the investigation any corrective measures needed will be acted upon.

Monthly records will be maintained.  An analysis of the data and trends will be made at least annually.


Legal Reference(s):
ORS 339.309

OAR 437-001-0015
OAR 437-001-0700
OAR 437-001-0760
OAR 581-022-222

Cross Reference(s):
EH - Electronic Data Management
GBE - Staff Health and Safety


[1]An injury or illness is work related if an event or exposure in the work environment caused or contributed to the condition or significantly aggravated a preexisting condition.

[2]Medical treatment includes managing or caring for a patient for the purpose of combatting disease or disorder.  The following are not considered medical treatment: visits to a doctor or health-care professional solely for observation or counseling; diagnostic procedures including administering prescription medications used solely for diagnostic purposes; and any procedure that can be labeled first aid.

[3]A “catastrophe” is an accident in which two or more employees are fatally injured, or three or more employees are admitted to a hospital or an equivalent medical facility.