Code: EDDA

Readopted:  6/12/17

Adopted:  5/04/09

Orig. Code(s): EDDA

The district recognizes sustainability and energy conservation as a guiding principle and believes that our education system should lead the way in developing an ethic of sustainability in all of its practices.  It is the district’s responsibility to ensure that every effort is made to conserve energy and natural resources while exercising sound financial management.  The district defines sustainability as “meeting the educational, environmental, social and economic needs of present generations without compromising the ability of future generations to meet their own needs.” Sustainability will be managed through efforts in balancing the mutually interdependent areas of education, environment, society and economy to contribute to a healthy future for our students, staff, the district and the state of Oregon.  The district believes that these actions are a natural extension of the district’s core mission and values.

The implementation of this policy is the joint responsibility of the Board, administrators, teachers, students, support personnel and the community, and its success is based on cooperation at all levels.

The district will maintain accurate records of energy consumption and cost of energy.

The building administrator, with assistance from the district’s Energy and Resource Conservation Department, will be accountable for energy management on his/her campus with audits being conducted and conservation program outlines being updated.  Judicious use of the various energy systems of each campus will be the joint responsibility of the principal and head custodian to ensure that an efficient energy posture is maintained on a daily basis.

Curriculum will be developed to ensure that every student will participate in the energy management program in the district as an “energy saver”.

END OF POLICY

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Legal Reference(s):

ORS 332.107

Code:  EDDA-AR

Revised:  1/22/19

Adopted: 8/10/93

Orig. Code(s):   3000-30

The Beaverton School District strives to lead the way in energy and resource conservation as vital to our mission and values, both as a public steward and for the well-being of our students, staff, and community. Energy and resource conservation is a shared responsibility and requires cooperation and participation from administrators, teachers, students, support personnel and the community to achieve success.

School principals and department administrators, herein referred to as Building Administrators, must take an active role in conserving energy and resources in their respective buildings.  They, with the District’s Energy and Resource Conservation Department, are accountable for energy and resource management on their campus. Judicious use of the energy systems of each campus is the joint responsibility of the Building Administrator and the Custodial Foreman to ensure that an efficient energy posture is continuously maintained.

These guidelines supersede all previous instructions. It is essential that these guidelines be observed in the operation of lighting, cooling/heating equipment, and in the management of water, garbage, and recycling. Every person has a role to play in this effort. However, it is important to note that these guidelines shall not supersede the need to maintain a safe and secure environment for staff, students, and site visitors.

1. Building Administrators are responsible for monitoring the appropriate use of all resources used by their staff.
2. Building Administrators will support resource conservation programs, educate their staff, and ensure staff compliance.
3. Building Administrators will be familiar with the energy management tools provided by the District’s Energy and Resource Conservation Department.

The E&RCD will provide Building Administrators energy management tools and reports specific to their facility.

1. E&RCD will conduct unscheduled walk-throughs at all District facilities to support compliance with this Administrative Rule.  A copy of the walk-through report will be sent to the Building Administrator, the Building Custodial Foreman, the Maintenance Administrator, and the Executive Administrator for Facilities.
2. E&RCD will develop investment strategies, plans and projects to improve energy and resource conservation, lower operating and maintenance costs, and implement new technology.
3. E&RCD will keep abreast of new technology, regulatory changes and opportunities to use incentive programs.

1. Maintenance is responsible for ensuring that heating and cooling equipment is kept in efficient and effective operating condition. The Heating, Ventilation and Air Conditioning (HVAC) Shop Foreman has lead.
2. Maintenance is responsible for ensuring that electrical and lighting equipment are kept in efficient and effective operating condition. The Electrical Shop Foreman has lead.

1. Custodial Foremen will be familiar with the operation of their facilities in order to shut down their facilities and minimize utility consumption at night, on weekends, and during extended shutdown periods.
2. Custodial Foremen will be responsible for ensuring that all operating guidelines are met.
3. Custodial staff will be responsible for ensuring that the waste service levels are adequate to the needs of the facility. Custodial staff will also ensure that adequate recycling containers are available throughout their facility.\

1. The District Purchasing Manager will ensure only Energy Star rated electrical appliances and equipment will be procured unless there is no satisfactory Energy Star product available for purchase.
2. District procurement specifications will include the requirement for Energy Star products, if they are available.

1. All staff members will be responsible for following these guidelines and reporting system malfunctions as well as waste, misuse or abuse of energy and utilities.

1. The work order process is the proper procedure for reporting heating, cooling, electrical, and water problems to Maintenance Services.
2. The Building Administrator, custodial staff, and school office support persons are able to submit work orders to Maintenance Services.

1. Maintenance Services should be notified when building temperatures and conditions are outside the criteria identified in the BSD Heating and Cooling Standards through either the work order system or calling Maintenance Services.

 

2. All buildings in the District will have a night unoccupied setback temperature (for
    heating) of 55°F.

3. Heating, cooling systems will be kept in unoccupied setback mode during all extended
    school breaks. Detailed shutdown instructions and check lists will be sent to custodial
    staff by the Energy and Resource Conservation Department prior to each break

4. Space heaters are not to be used in District buildings. Contact Maintenance
    Services and Risk Management if an exception is required. Energy Star
    rated space heaters may be permitted in the case of temporary problems with
    heating systems, or when specifically approved by Risk Management due to an
     individual’s health condition.

5. All doors and windows shall be closed if the HVAC system is on and working
    properly.

6. Building use for after-hours programs and summer school will be specified in the
    District’s facility reservation system. If specific heating and cooling requests are filed
    by the user of the building, a work order will be submitted identifying the program
    schedule and building rooms to be used.  Maintenance Services and the Energy &
    Resource Conservation Program Manager will provide advice to the school and
    Facility Use staff  regarding heating and cooling zones to facilitate locating programs
    in single zones when possible to minimize energy consumption.

1. Staff are responsible for ensuring that problems with lighting, lighting controls, and occupancy sensors are reported to the building custodian and in turn reported to Maintenance Services via the work order system.
2. Lights should only be on in occupied spaces. Turn off lights when leaving a room for more than 5 minutes, allowing occupancy sensors to be used only as back-up.
3. Lighting shall be kept at minimum levels at all times. Use task lights, table lamps, or a single bank of lights during prep time. Corridors should be lit at half level wherever possible. However, adequate lighting should always be provided to meet safety standards and building code requirements.
4. Task lights and table lamps must use UL listed, LED bulbs to save energy and minimize disposal costs.  The District does not   supply bulbs to non-District purchased lighting. Make use of natural day-lighting when available. To do this, blinds should be open during the day, and lights should be shut off in areas with day-lighting.
5. During evening custodial cleaning, lights will only be turned on in the immediate work area. Do not turn on an entire wing for cleaning. Light only one room at a time.
6. Exterior lighting shall only operate up to 3 hours prior to sunrise and 30 minutes prior to sunset through 11:30pm. Any deviation to these operating hours for safety and security must be approved by the District Safety Committee.

1. All office equipment, except for fax machines and network servers, and network printers must be turned off by staff every night before leaving the building.
2. Turn off all office/classroom computers using standard shut down procedures.
3. Turn off all individual printers using individual machine power buttons.
4. Never shut off networked computers and printers by using the switch on a power strip; this may cause the loss of network connectivity.
5. Turn off classroom technology equipment (i.e., document cameras, amplification systems, projectors, etc.) when not being used and at the end of the day.
6. The use of screen savers is discouraged; they do not save energy.
7. All office equipment brought into the District must be Energy Star rated when an Energy Star rated product is available.

1. Thermostats on all water heaters (other than those solely for kitchen use) shall be set at 120°F.
2. All staff  is responsible for reporting water temperatures in excess of 120°F (in places other than the kitchen) to the building custodian and in turn reported to Maintenance Services via the work order system.

1. Kilns may be loaded, but must not be fired during the school day. Firing of kilns must occur during off-peak hours, typically after 3:00 p.m. provided that this practice is safe. Consult with Risk Management, if in doubt. 
2. Kilns must not be fired in air-conditioned spaces or in spaces with connecting doors open to an air-conditioned space.
3. All kilns should reach temperature in less than eight hours. If a kiln does not reach temperature in eight hours request building custodian to report to Maintenance Services  and request repair of the kiln via the work order system.

1. No used home appliances (refrigerators, toaster ovens, coffee makers, hot plates, space heaters, etc.) are to be brought into the District. Appliances provided in lunchrooms will be District-owned and Energy Star rated, unless Energy Star products are not available (e.g., microwave ovens). Where Administrators determine a need for appliances in locations other than lunchrooms, Energy Star rated products must be used. The use of appliances that run continuously (refrigerators) is discouraged in locations outside of the lunchroom.

1. All staff are responsible for reporting water leaks to the building custodian and in turn to Maintenance services via the work order system.  These include, but are not limited to:

a.  All water leaks in the building and running toilets/flushometers.
b.  All stuck sprinkler heads, wash0outs, puddles, soft spots, or other signs of irrigation
     leaks.

2.  The Building custodian or Maintenance Services should be contacted for the appropriate
      valves to shut off to isolate the leak once a leak is identified.

1. The Building Administrator will ensure that District surplus guidelines are followed for the disposal of electronics, furniture, textbooks, and teaching materials.
2. Non-district, personal property (electronic, furniture, lamps, etc.) brought into the workplace that are no longer desired shall be removed from district property and disposed of by the owner.
3. Custodial staff is responsible for the collection of recyclable material.
4. A durable or cardboard commingle recycling container will be placed next to any garbage container.
5. Kitchen areas will have at least one roll cart for commingled recycling collection.
6. Glass collection will be kept separate from all other recyclable material.
7. Signage will be used to direct and promote commingled recycling practices.
8. In areas where non-recyclable waste is limited, garbage collection will be centralized to eliminate the number of individual trash receptacles. 
9. Coordination with the Risk Management Department is required before the collection and storage of hazardous materials.
10. Batteries and fluorescent bulbs (Universal Waste) shall be segregated from the regular trash by custodial staff and disposed of through coordination with the Risk Management Department.