EEAE - Student Transportation in Private Vehicle

Code: EEAE
Readopted:  6/12/17
Adopted: 2/08/10
Orig. Code(s): EEAE

Transportation of students will be by the district’s transportation system or by district employee’s vehicle, properly insured.  Use of 15-passenger vans is prohibited at all times.

In the event that parents, employees and other designated adults are permitted to use private vehicles to transport students other than their own on field trips or other school activities, the following prerequisites and requirements must be met:

  1. The school administrator has approved the activity and the means of transportation;
  2. A permission slip signed by the student’s parent(s) has been received by the principal or his/her designee, granting permission for the student to participate in the field trip/activity and to ride in a privately owned vehicle;
  3. The parents, employee or other adult driving the vehicle is properly licensed to drive and has provided proof of insurance.  Such insurance shall meet or exceed minimum requirements as established by the state of Oregon and as set by the district;
  4. The vehicle contains an adequate number of seat restraints, including when applicable, a child safety system for a child who weighs less than 40 pounds, regardless of age, and the adult driver requires their use.  The child safety system must elevate the person so that a safety belt or safety harness properly fits the individual and meets the minimum standards and specifications of law.   A person over 40 pounds or who has reached the upper weight limit for the forward-facing car seat must use a booster seat until he/she is four feet nine inches tall or age eight and the adult belt properly fits.[1]  A person who is taller than four feet nine inches or eight years of age or older must be properly secured with a safety belt or harness that meets the requirements under Oregon Revised Statute (ORS) 815.055.

The district will develop procedures to implement this policy.


Legal Reference(s):
ORS 801.455
ORS 811.210
ORS 815.055
ORS 815.080
OAR 735-102-0010
Cross Reference(s):
EIB - Liability Insurance
IICA - Field Trips and Special Events

[1]“Proper fit” means the lap belt of the safety belt or safety harness is positioned low across the thighs and the shoulder belt is positioned over the collarbone and away from the neck.