IGDF - District Fund-Raising Activities
The district recognizes that fund-raising activities are important to the operation of selected districtwide educational programs and activities as well as the overall operation of a school.
Therefore, the Board may grant permission to groups outside the district to provide funds to operate designated activities and programs. To be considered for inclusion in the district’s budget plan, such activities and instructional programs must be authorized annually by the superintendent or designee and provided in all schools in which they normally function.
The district will not conduct or otherwise participate directly in raffles or bingo. A district employee may not participate in a raffle or bingo-related activity of any organization during the employee’s normal work time. No student may participate in such activity during school time.
The superintendent is responsible for the establishment and implementation of fund-raising procedures that ensure that students have equal opportunity to participate in district activities and programs and are free from discriminatory practices. The district will determine the conditions of comprehensiveness and equality under which the activities and programs will be conducted. Applicable state and federal laws such as the Americans with Disabilities Act and Title IX implications will be included as criteria for making this determination.
The superintendent or designee will establish guidelines to implement this policy.
END OF POLICY
Federal Smart Snacks in School Rules, 7 C.F.R. Part 210.11 (2017).
Fund-raising activities are important to the operation of selected district wide educational programs and activities as well as the overall operation of a school. They provide resources to conduct activities for students, purchase some supplies and equipment not provided for through the district operating budget, meet operating expenses of parent groups and booster clubs and related purposes such as activities by students, staff and/or parent/community groups. For these reasons they are authorized. It is equally important that the district administer fund-raising activities in such a way as to maintain an equitable balance of resources so that all district students have comparable educational opportunities. In order to provide for equity among programs and for an equal opportunity for student and community groups to participate in fund-raising activities, the following guidelines are established to regulate who should fund-raise and for what purpose.
This administrative regulation provides further direction to implement Board Policy IGDF - District Fund-Raising Activities, which regulates the procedures for conducting fund-raising activities to support instructional programs and activities which have been reduced or deleted from the district's general fund. District-level fund raising may be used to support salaries, related personnel costs, basic equipment and/or supplies.
- District wide activities and/or instructional programs which may be supported by fund-raising activities must be authorized by the superintendent or designee. Activities and programs so authorized will be published annually.
- The district will determine the conditions of comprehensiveness and equality under which the activities and programs will be conducted. Applicable state and federal laws such as the Americans with Disabilities Act and Title IX will be included as criteria for making this determination. Approval will be based minimally on the following conditions:
a. Programs/activities provide for equal access for all district students;
b. Proposed programs/activities recognize the demand placed on the
community by increased fund-raising activities;
c. Proposed programs reflect the district's desire to maintain a
comprehensive educational program by submitting plans that
provide for equity among programs;
d. The scope of the proposed program is within the norm of similar
programs/activities governed by the Oregon School Activities
Association and/or other school districts.
3. Fund-raising activities must adhere to the following requirements:
a. Students must never solicit materials alone; they must always work in
pairs or with a group.
Collections must occur only during daylight hours. A responsible adult must be present and supervise such activities. No door-to-door solicitation of residences or businesses for funds or items for any purpose by students alone;
b. Students cannot be placed in dangerous or compromising situations;
c. Fund raising cannot unfavorably impact other district programs or schools;
d. Activities must be appropriate to the philosophy and goals of the district;
e. Groups must follow established procedures or district policies related to
4. Participation fees will be required of all students for selected activities that occur
outside of the school day. In order for all students to participate, community
groups and individual schools are encouraged to establish funds for scholarships.
5. The district will conduct an annual review of the guidelines and procedures
governing fund raising as described in this administrative regulation. This review
will determine the degree the regulation facilitates the district's efforts to
incorporate fund raising in support of approved programs and/or activities.
The review will be done in accordance with the district's budget time line.
The district recognizes that fund-raising activities are important to the operation of a school. They may provide resources to conduct activities for students, purchase some supplies and equipment not provided for through the district operating budget, meet operating expenses of parent groups and booster clubs and related purposes. They also provide opportunities for parents, staff and students to join together in activities which develop rapport and build unity and enhance teamwork and the school's identity. In order to assist principals in administering fund-raising activities sponsored by site groups, the following procedures will be utilized:
1. All school-sponsored organizations (French Club, National Honor Society, Odyssey
of the Mind, Chess Club) and school-related groups (PTC, Booster Club,
band parents) will submit a proposal for a fundraiser. Each proposal will be
reviewed by the principal and/or designee and will include the following:
a. Description of activity;
b. Rationale for the fund-raising;
c. Date, time, location;
d. Person(s) collecting and receipting money;
e. How money will be used.
2. Each principal and/or designee will be responsible for the following:
a. Coordinating all fund-raising activities within the school;
b. Establishing appropriate accounting controls;
c. Ensuring a safe environment for students to conduct fund-raising activities.
3. All groups must have written permission from the principal before any product
is ordered or selling begins;
4. Principals may develop and disseminate individual school guidelines for
fund-raising as necessary beyond these administrative regulations.
All fund-raising activities District level and school-based must:
a) Show a need to fund designated programs/activities that have been
reduced or eliminated through budget reductions;
b) Support the approved program beyond the district budgeted funds
c) Indicate a timeline for raising funds
d) Develop a criteria for disbursement of funds which is in accordance
with federal and state laws including the Internal Revenue Code and
state tax laws and district collective bargaining agreements
e) Be appropriate to the philosophy and goals of the district
f) Not impact other fund-raising activities.