IGDK - Non-school Sponsored Study and Athletic Tours/Trips/Competitions**
The district does not sponsor, endorse or financially contribute to the variety of outside-sponsored study and athletic tours/trips/competitions available to students.
The district does not recruit for, or have input into, the selection of programs, many of which are not open to all students. Such tours, trips and competitions are under the sole auspice and control of the sponsoring individuals/organizations/groups.
Students who raise funds for their personal participation in such activities may not raise monies for such travel as a representative of the school. The school district or individual school name may not be used unless the communication clearly identifies the sponsor as a group other than the school. Students may not use school supplies, materials or facilities in conjunction with such trips or their related fund raising.
Staff members are prohibited from using their contact with students to advertise or recruit for summer or other holiday travel which involves their supervision of students. School staff will not advise parents regarding selection of such trips or tours for their youngsters. The counseling center may contain pamphlets which will assist parents who have questions about selection of such a tour.
Parents are advised to consider carefully the activities that are available to their sons and daughters. Parents have an obligation to ensure that patrons of the district do not assume such activities are school sponsored or funded.
Davidson v. Or. Gov’t Ethics Comm’n, 300 Or. 415 (1985).
The district does not sponsor or financially support study-travel tour programs as a part or extension of the school curriculum. During the summer months, some students and teachers participate in programs of this nature but these arrangements are made on an individual basis through representatives of the sponsoring organization or group. (These regulations do not pertain to student exchanges or visits by music groups such as high school bands to another district in the Pacific Northwest.)
Because teachers, in the role of tour counselors, and students, as clients, are often the primary participants in tours, the following regulations are provided:
- Principals may allow the posting of tour advertisements on the bulletin space provided in each building for announcements and advertising of activities that are not sponsored by the district. Further inquiries about the program should be directed to the sponsoring group or organization;
- Student name and address lists are not to be provided to any agency or organization;
- Representatives of tour-sponsoring organizations or groups interested in tours may request the use of a school facility to meet with families and students who have indicated an interest in a particular program. The requests should be processed in the same manner as other requests for building facility use and the meetings must occur outside of the normal school day;
- The district or school name should not be used unless the communication clearly identifies the sponsor as being other than the district or school;
- School supplies are not available to tour groups;
- The district employee/tour director must have on file the signed consent form attached to this regulation;
- Some sponsoring organizations retain teachers as tour counselors and ask them to act as recruiting agents in their schools and/or district. If a district staff member is retained under such an arrangement, it is critical that no recruiting of students occurs during the school day or as a direct result of that teacher's classes;
- Some students who plan to participate in a study-travel tour may wish to apply this experience toward school credit. Such a possibility is provided for under the district's administrative regulations. It is important that credit arrangements be agreed upon between the school and the student prior to that study-travel tour.
The school district and its administrators, teachers and agents are not in a position to provide advice relative to these activities because they are neither sponsored or promoted by the district.
BEAVERTON SCHOOL DISTRICT DISCLAIMER FORM
Because there is sometimes confusion about district sponsorship of study-travel-performing tours, the district requests that you fill out this form and return it to the individual organizing/sponsoring the trip.
For your information, a copy of Administrative Regulation IGDK-AR (Nonschool Sponsored Study and Athletic Tours/Trips/Competitions) is attached.
Study - Travel - Performing Tour
I understand the study-travel-performing tour my son/daughter is contemplating is not sponsored by nor under the auspices of the district and the district, accordingly, will not be responsible for any loss or damages which may be sustained by reason of his/her participation in the tour.
Parent/Guardian Name _____________________________________
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