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JHCA/JHCB - Immunization, Physical Examination, Vision Screening/Eye Examination and Dental Screening**

Code:  JHCA/JHCB
Adopted:  5/14/18
 
Immunization

Proof of immunization must be presented prior to the time of initial enrollment in school or within 30 days of transfer to the district.  Proof consists of a signed Certificate of Immunization Status form documenting either evidence of immunization or a religious, philosophical beliefs and/or medical exemption[1] or non-medical exemption.

Physical Examination

The Board recommends that all students initially enrolling in school have a physical examination.

All students participating in athletic programs are required to submit to the district a School Sports Pre-participation Examination[2] form prior to their initial participation in a district athletic program.  The form is to be completed and signed by a parent or guardian and physician giving permission for the student to participate.

A student who is subsequently diagnosed with a significant illness or has had a major surgery is required to have a physical examination prior to further participation in extracurricular sports.

A student who continues to participate in extracurricular sports in grades 7 through 12 shall be required to complete a physical examination once every two years, thereafter. 

Vision Screening or Eye Examination

The parent or guardian of a student who is 7 years of age or younger and is beginning an education program with the district for the first time shall, within 120 days of beginning the education program, submit a certification that the student has received:

  1. A vision screening or eye examination; and
  2. Any further examination, treatments or assistance necessary.

The certification is not required if the parent or guardian provides a statement to the district that:

  1. The student submitted a certification to a prior education provider; or
  2. The vision screening or eye examination is contrary to the religious beliefs of the student or the parent or guardian of the student. 
Dental Screening

The district shall file in the student’s dental health record any dental screening certifications and any results of a dental screening known by the district.  The district will provide to the parent or guardian of each student, standardized information developed by the Oregon Health Authority’s dental director regarding dental screenings, further examinations or necessary treatments and preventative care including fluoride varnish, sealants and daily brushing and flossing.

The parent or guardian of a student who is 7 years of age or younger and is beginning an education program with the district for the first time, shall submit a certification within 120 days of beginning the education program, that the student has received a dental screening within the previous 12 months.

The certification is not required if the parent or guardian provides a statement to the district that:

  1. The student submitted a certification to a prior education provider;
  2. The dental screening is contrary to the religious beliefs of the student or the parent or guardian of the student; or
  3. The dental screening is a burden for the student or the parent or guardian of the student in the following ways:

a.   The cost of obtaining the dental screening is too high;

b.   The student does not have access to an approved screener;

c.   The student was unable to obtain an appointment with an approved screener.

The certification may be provided by a licensed dentist, a dental hygienist or a health care practitioner as defined by state law.  The certification must include the:

  1. Student’s name;
  2. Date of screening; and
  3. Name of entity conducting the dental screening.

The district shall submit to the Oregon Department of Education a report that identifies the percentage of students who failed to submit the certification for the previous year, no later than October 1 of each year.

If the district is causing the dental screening to be conducted, the district will follow the requirements of law.

END OF POLICY

Legal Reference(s):

ORS 326.580
ORS 336.211
ORS 336.213
ORS 336.214
ORS 336.479
ORS 433.235 to 433.280

OAR 333-019-0010
OAR 333-050-0010 to -0120
OAR 581-021-0017
OAR 581-021-0031
OAR 581-021-0041
OAR 581-022-2220

Oregon School Activities Association, OSAA Handbook.


[1]Documentation requirements for exemptions are outlined in ORS 433.267.

[2]Form available at http://www.osaa.org/governance/forms