Flyer & Materials Distribution

1. Materials created by school staff for internal class or school-wide distribution
2. Materials created by a school-sponsored club, organization or team. Example: drama club, National Honor Society, high school sports team
3. Materials created by a school-affiliated club, organization or team. Example: high school club sports team (i.e. lacrosse, ski), PTO/PTC
4. Materials created by an organization designated as part of a school’s or department’s Community Partnership Team. Example: a partnering church offering a soccer camp for the school’s students or a partnering nonprofit offering English classes to non-English speaking parents

1. Materials created by a feeder school, feeder school-sponsored organization or a feeder school-affiliated organization. Example: high school sports team holding a summer camp for elementary school students
2. Materials created by an organization with a contract or memorandum of understanding (MOU) with the district, district department or school. Example: on-site child care service, REAP, Virginia Garcia, Adelante Mujeres
3. Materials created by a taxpayer-funded agency. Example: City of Beaverton, Tualatin Hills Park & Recreation District (but excluding THPRD affiliates), Portland Community College (PCC), Washington County, Washington County Cooperative Library Services (WCCLS)
4. Materials created by a non-profit organization with Facility Use approval. Example: nonprofit offering before & after-school activity in a school
5. Materials created by a for-profit organization with Facility Use approval. Example: OMSI offering before & after-school activity in a school

Materials Reviewed by School Administrators

1. Materials should be submitted to the administrator for approval at least two weeks in advance, if possible, and only during the school year.
2. Materials submitted for review must offer or support educational and/or extra-curricular learning opportunities for children, families and/or staff.
3. Materials submitted by school-affiliated organizations or school/department Community Partnership Team members (see above examples) must include the following disclaimer at the bottom of the materials: “The Beaverton School District does not sponsor or endorse the activities and/or information contained in this material.”
4. Approved materials can be distributed in the following ways at the discretion of the administrator:
   1. Student distribution
   2. Staff distribution
   3. Interior school display area
   4. Exterior school display area
   5. Electronic distribution
5. Before & After-school activities taking place at a school that are operated by nonprofit or for-profit organizations with Facility Use approval must be approved by Communications & Community Involvement (CCI), not the school.
6. Approved materials are valid for the duration of the class/activity being offered. Schools and departments should regularly delete or remove dated materials.

Materials Reviewed by CCI

1. Materials should be submitted to CCI for approval at least two weeks in advance and only during the school year.
2. Requesters must complete the Flyer & Materials Distribution Request form below.
3. Materials submitted for review must offer or support educational and/or extra-curricular learning opportunities for children, families and/or staff.
4. For those materials that will appear on the district website, a final pdf version of the materials must be reviewed for ADA (American Disabilities Act) compliance. Guidelines can be found below.
5. All materials submitted for review by CCI must include this disclaimer: “The Beaverton School District does not sponsor or endorse the activities and/or information contained in this material.”
6. Approved materials can be distributed in the following ways at the discretion of CCI:

• Student distribution
• Staff distribution
• Interior school display area
• Exterior school display area
• District website
• Electronic distribution

7. CCI will provide schools with a monthly reminder of approved flyers posted to the Before & After-school Activities webpage.
8. Approved materials are valid for the duration of the class/activity being offered. CCI should regularly delete or remove dated materials.

Flyer & Material Distribution Request Form