Classified Substitute Handbook
- Welcome Letter
- Contacts for Assistance
- Communication
- Daily Responsibilities
- Yearly Responsibilities
- General Information
- Emergency Procedures
- Absence Management
Welcome Letter
WELCOME TO THE Beaverton School District
2021-22 School Year
Hello Classified Substitute Staff,
We would like to take this opportunity to welcome new substitutes and to thank our returning substitutes on behalf of our students and staff. You are an integral part of our educational community dedicated to the children we serve.
Substituting is an excellent opportunity to gain valuable work experience in the school setting for those who are seeking regular employment. As a classified substitute you will find yourself working in a variety of capacities across the district. We suggest you view your substitute work as on the job training and each substitute position as a job interview.
You will learn different techniques as you substitute throughout the district. You will be most effective in your work by maintaining flexibility and by communicating with the teacher or appropriate staff member. Hard work and good communication are keys to your success as a substitute. Do not hesitate to ask clarifying questions. Questions are expected in order for you to completely understand your duties.
Thank you for your dedication as a classified substitute for the Beaverton School District. We wish you continued success!
Elaine Buchele and DeMarcus Mitchell
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Employment with the Beaverton School District calls for several customary school closures and recess periods between academic years and during the school year. This shall serve as the school district’s notice to you, and of its intent that you will perform services in the same (substitute) or similar capacity during the next academic school year, including periods immediately following vacation and holiday recess periods as established by the school calendar.
The following are the scheduled dates for district school closures periods during the 2021-22 school year.
Summer Break: June 21, 2021 through September 07, 2021
Winter Break: December 20, 2021 through December 31, 2021
Spring Break: March 21, 2022 through March 25, 2022
THIS NOTIFICATION IS NOT INTENDED TO GUARANTEE A CONTRACT OF EMPLOYMENT
Contacts for Assistance
Administrator for Classified Personnel -Kris Killpack 503 356-4418 |
Elaine Buchele |
DeMarcus Mitchell |
Human Resources Assistants/Application Team |
Janice (Jan) Sakala 503 356-4375 |
Jennifer Garcia 503 356-4590 |
Insurance/Benefits/Bloodborne Pathogen |
Keshia Weston 503 356-4459 |
Taly Barajas 503 356-4439 |
Nutrition Services Contact 503 259-8425 |
Payroll 503 356-4514 or 503-356-4511 |
Public Employees Retirement System (PERS) 503 598-7377 |
Risk Management 503 356-4560 |
Karl Granlund, Cindy Eversole, Kimberly Mohler |
Staff Development District Staff Intranet |
https://teachersource.beaverton.k12.or.us/HomeRoom/Pages/Dashboard.aspx |
Absence Management 1-800-942-3767 |
Substitute Availability Line - (to communicate your availability to work) 503 356-4339 |
Absence Management Desk 503 356-4340 |
Absence Management District Website |
Website: https://www.aesoponline.com/login2.asp |
Communication
Please keep your address, email and phone number updated by sending an email to: hr-py-notifications@beaverton.k12.or.us
District Communication with Substitutes
- Communication via email (training announcements, updates, etc.) – The district will send out occasional announcements via email.
- Substitute Assignments via phone (available jobs) – when a job is available, the Absence Management phone system will call available substitutes. This is an automated system that will call the current phone number you have supplied. You may update this phone number at any time using the Absence Management system.
- Formal communication via US Mail– formal communication will be mailed to your home address currently on file in Human Resources.
Substitutes Communicating with the District
- Absence Management Phone System 800-942-3767 is the phone number to the automated system. You will use this to interact with the system, including accepting jobs and reviewing available jobs. You can also use this to update availability and change personal information such as phone number used by the system. This is an automated system available via phone 24 hours a day, 7 days a week.
- Absence Management https://www.aesoponline.com/login2.asp is the web-based access to Absence Management. You will use this to interact with the system, including accepting jobs, reviewing available jobs and accessing your work schedule. You can also use this to update availability and change personal information such as phone numbers used by the system. This is an automated system available via web 24 hours a day, 7 days a week.
- Absence Management desk 503 356-4340 (6:00 am - 2:30 pm) – is the times a person who can help with the Absence Management system if you wish to work more, want advice on getting jobs, etc.
- Absence Management Availability Line 503 356-4339 is a message line that you may use to inform the Absence Management team your wish to work today or tomorrow. This is not for regular availability that should be updated using the Absence Management system.
- Payroll If you have questions about your paycheck or the hours for which you received pay, pleasecontact payroll 503-356-4511 or 503-356-4514.
Daily Responsibilities
ASSIGNMENT PROCEDURE
- All substitute assignments should be made using the Absence Management System. On prearranged jobs, be sure to remind the employee (or site secretary) that you will need the job number as assigned by the Absence Management System. If you accept an assignment that has a start time less than one hour from the time you have accepted, you have one hour before you are expected to show up to the assignment. We will adjust your start time once we have been notified.
- All substitutes must report and sign in in person to the school office prior to the start of the assignment. You may request any specific information for substituting at your assigned school upon arrival.
- All substitutes must check out at the main office at the conclusion of their assignment. It is the substitute's responsibility to check with the secretary when signing out at the end of the day to be advised if he/she is to be retained for the following day and to verify the appropriate hours worked.
LUNCH & REST PERIODS
Substitutes will follow the absent employee’s schedule. Such meal period shall be as scheduled by the employee’s supervisor and be as close to mid-shift as practical. Such meal period shall be without pay and shall not be credited as time worked for any purpose.
Number of Rest and Meal Periods required based on length of work period
Length of work period |
Number of rest periods |
Number of meals periods |
---|---|---|
2 hours or less |
0 | 0 |
2 hours,1 minute – 5 hours, 59 mins |
1 | 0 |
6 hours |
1 | 1 |
6 hours,1 minute – 10 hours |
2 | 1 |
- The substitute, unless otherwise directed by the supervising administrator, should perform the work of the employee for whom he/she is substituting. This includes providing continuity of instruction, implementing planned activities, preparing instructional materials, maintaining classroom control, playground duty, cafeteria or bus supervision and other responsibilities.
- You are under the direct supervision of the classroom teacher(s) and the building administrator(s) and your classroom responsibilities may be different from one building to another or from one program to another.
- Teachers appreciate what you do for them more than they will ever have time to tell you. Become their right hand, third eye, and extra set of legs. Sit down with the teacher(s) and establish the scope and boundaries of your responsibilities and review the day’s schedule then work independently as much as possible within your parameters.
- Remember that you are there to provide assistance to the teacher. Self-confidence, self-knowledge, resilience, initiative and resourcefulness are some necessary prerequisites.
- Assisting in maintaining classroom discipline. If discipline problems arise which you are unable to manage, contact the teacher, principal or designee immediately for assistance. Never use physical means to discipline a student.
- In any situation, no matter how well managed, emergencies will arise. Accidents, illness, the administering of medication, and other emergencies must be referred to the teacher, administrator, or designee.
- Solid and ongoing communication between you and your supervisor is essential to students' continuity of learning. A summary of the day's activities is appropriate.
- Use of a personal cell phone for texting or other personal reasons should be limited to your unpaid ½ hour lunch or designated break away from the learning environment.
- Confidentiality is of utmost importance. Discussions of the students, staff, or administration should not be carried on at other schools or in the community at large. The substitute must not reveal information given in confidence by students or staff. Student records are subject to confidentiality laws. The substitute is not authorized to release student records or information from these records. Any request for a student’s records should be referred to the principal or the classroom teacher.
- Providing physical assistance to students with disabilities, which may include toileting, changing, feeding, and/or lifting.
- Providing medical assistance to students with disabilities, which may include catheterization, and/or administering medication orally, rectally, or via needle.
Substitutes can sign up for most trainings through TEACHERSOURCE: https://teachersource.beaverton.k12.or.us/HomeRoom/Pages/Dashboard.aspx
- Secretarial substitutes in the schools are required to have annual Synergy training and annual medication training.
- Library Media Assistant substitutes are required to have Destiny (library checkout system) training.
- Paraeducator II It is recommended you also take the annual medication training.
- Nutrition Services substitutes must pass a physical and attend the nutrition service training offered through Nutrition Service Dept.
- Campus Supervisor substitutes must have their current DPSST license (must show the license when they check in at the site they are substituting at) and completed the required BSD campus supervisor training. If you need more information about this training contact the Public Safety Office at 503-356-4444.
Log in with the following:
• Initial Password: Your Employee ID number will be emailed to you at your personal email address you used on your application. Check your email to get your Employee ID number. Call the IT Help Desk at 503-356-4300. They will ask for your Employee ID number and walk you through the login process over the phone.
• Username: last name and the first 2 letters of their first name
[ex: Jane Smith would be smithja]
Yearly Responsibilities
REQUIREMENT TO REMAIN AN ACTIVE SUBSTITUTE
To keep our substitute list up to date, we require substitutes to work five days per school year. If a substitute does not work the minimum number of days, they will be removed from the substitute list and will need to reapply and be rehired as a substitute with Beaverton School District.
Required Trainings You will receive an email from VectorSolutions Online Training with a link to the Code of Conduct document and the online trainings that you are required to complete. Our Risk Management department in HR assigns VectorSolutions trainings. If you have questions, there is an email address for the Risk Management department in the VectorSolutions email.
BSD Restraint and Seclusion Training – Oregon law that applies to all students. When, how and by whom to use correct restraint and seclusion procedures and reporting.
Bloodborne Pathogens Exposure Prevention – The Bloodborne Pathogen Exposure Prevention course introduces the type, statistics and scope of the disease; guideline for cleanup and handling of potentially infectious wastes or contaminated materials; the risks associated with workers exposed to BBPs; and delivers training designed to emphasize the practices of proper exposure control.
Beaverton School District Code of Conduct - Every district employee is required to read and understand the Code of Professional Conduct & Annual Notices for Education Practitioners.
Child Abuse Prevention Mandatory Reporting - All educators are required to undertake training each year in the prevention and identification of child abuse and the obligations of school employees under ORS 419B.005.
Homeless Students- All educators are required to undertake training one time in awareness and understanding of homeless students.
Heat Illness Prevention - This course is designed for any employee that may be exposed to conditions of excessive heat.
Cultural Competence and Racial Bias - This course provides staff members with an awareness and understanding of implicit racial bias.
Youth Suicide: Awareness, Prevention and Postvention – The goal of this course is to provide staff members with information that will help them reduce the likelihood of suicide among students.
General Information
SUBSITUTE IDENTIFICATION BADGES:
All licensed substitutes are issued a photo I.D. badge for identification. Substitutes will need to get a new badge based on the expiration date listed on the bottom of the badge. Badges replacements are issued at the Public Safety Department If you have questions, please contact Public Safety at 503-356-4444.
- ·If you have lost your old badge, there is a $10 replacement fee.
- ·Badges will be ready for pick up in the HR Lobby 2 weeks after you have your new picture taken.
REPORTING CHILD ABUSE
Oregon Law Recognizes These Types of Abuse:
All accidents which occur while you are employed with the District must be immediately reported to the building secretary and/or principal. This includes accidents involving the students in your classroom as well as yourself. A “Supervisor's Accident Report” needs to be filled out immediately after the accident and given to the principal to sign. The forms are available in the school office. If medical attention is required, please call Risk Management immediately (503 356-4560).
Classified substitutes are not eligible for the District's group insurance benefits. Should you be hired into a temporary or a probationary position, you would become eligible for insurance benefits at that time based on your assigned hours. You would need to request a benefit packet from Human Resources and complete the appropriate enrollment forms within 30 days of your hire as a new employee. Your insurance benefits would then be effective the first of the month following your hire date. Benefits for temporary employees end the last day of June.
By accepting placement on the substitute list you are agreeing to accept substitute assignments on a regular basis. If you are no longer available to substitute, notify Human Resources via email, send an email with your full name and date of resignation to hr-py-notifications@beaverton.k12.or.us . By following this process, you may re-apply when an opening occurs. If you do not accept and work 5 days you may be removed as a Beaverton School District classified substitute.
In compliance with federal requirements, instructional assistants working in our Title I schools must meet NCLB Standards. The requirement for NCLB is at least two years of verifiable college level course work (72 quarter hours or 48 semester hours) with official transcripts from an accredited college or university, an associate degree or higher from an accredited college or university, or pass our equivalency test, ParaPro on-line test. The ParaPro test measures skills and knowledge in reading, mathematics and writing. It also measures the ability to apply those skills and knowledge to assist in classroom instruction. ParaPro Assessment
PAYROLL CUT-OFF DATES AND 2021-22 PAY DATES
CUT-OFF DATES PAY DATES
August 29 September 20
September 26 October 20
October 31 November 19
November 28 December 20
December 31 January 20
January 30 February 18
February 27 March 18
March 27 April 20
May 1 May 20
May 29 June 20
June 30 July 20
- All direct deposit funds will be credited to bank accounts on the pay dates stated above.
- If the 20th falls on a weekend or holiday, payday is the business day before.
- Pay vouchers will continue to be mailed the day prior to payday.
2019-2020 CLASSIFIED SUBSTITUTE RATES
JOB TITLE |
HOURLY RATE |
---|---|
Accounting Assistant I |
$16.98580 |
Athletic Trainer |
$204.52408 daily rate
$102.26204 half-day rate
|
Bilingual Resource Facilitator |
$21.84716 |
Bus Driver Sub |
$17.55 |
Bus Driver (retired only) |
Former Step |
Campus Supervisor |
$18.77985 |
Classroom Nurse |
$27.37403 |
Custodial I |
$15.77046 |
Para Educator I |
$16.98580 |
Para Educator II |
$17.79603 |
Library Media Assistant |
$16.98580 |
NS I |
$12.87680 |
Office Assistant II |
$16.03089 |
Office Assistant III |
$17.79603 |
Office Assistant IV |
$20.50160 |
Supervisory Assistant/Crossing Guard |
$13.48446 |
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"IF IT IS WET, AND IT IS NOT YOURS, DON'T TOUCH IT!"
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Blood or bloody fluid can transmit bloodborne pathogens (like the HIV or Hepatitis B viruses) - use appropriate protection if you must be in contact with blood.
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Contact your school office staff immediately if a student/staff member needs assistance with blood or a bloody fluid situation.
- Keep a pair of vinyl gloves with you (in clothes pocket) in case you are in an area where gloves are not readily available.
- Protect yourself and students from bloodborne pathogen exposure by:
- directing students away from the blood spill;
- contacting the school office for assistance;
- disposing used gloves in a lined wastebasket;
- washing hands well following the incident.
- Remember, substitutes that work in particular areas (e.g. Special Education) are eligible for the Hepatitis B vaccine series. (Contact Debbie Johnson, RN, for details at 503-356-4459.)
- An occupational exposure occurs when another person's blood or bloody fluids enter your body through mucous membrane contact (eyes, nose, or mouth), human bite that breaks the skin, or puncture by an instrument that was contaminated with another person's blood.
- If a student approaches you with a bloody nose or mouth, let the student apply the tissue or paper towel to the bloody area; do not apply if for them.
- If you do have an occupational exposure, report the exposure immediately (less than 1 hour) to your Supervisor who will then contact Risk Management at 503-356-4560. You will be instructed as to where to receive medical services.
- A copy of the District's Exposure Control Plan is kept at each school office and work site.
OPTION PROGRAMS https://www.beaverton.k12.or.us/departments/learning-options
Emergency Procedures
UNIFORM EMERGENCY ANNOUNCEMENTS When You Hear It. Do It.
Lock Out: Announced over the school public address system, "Lockout, secure the perimeter." This would mean there is a potentially violent situation in your school's neighborhood. Lock all exterior doors and monitor traffic into and out of the building.
- Recover students and staff from outside building
- Increased situational awareness
- Do business as usual
- Take roll, account for students
Lock Down: Announced over the school public address system, "Lockdown! Locks, lights, out of sight."
- Lock classroom door
- Turn the lights out
- Move away from sight
- Maintain silence
- Wait for First Responders to open door
- Take roll, account for students
Evacuate: Announced over the school public address system, "Evacuate to (announce location)."
- Grab roll sheet if possible
- Lead students to evacuation to location
- Take attendance, account for all students
- Notify if missing, extra or injured students
Shelter: For a hazard using safety strategy. Shelter is called when the need for personal protection is necessary.
Hazard Safety Strategy
- Tornado Evacuate to interior area
- Hazmat Seal the room
- Earthquake Drop, cover and hold
- Lead safety strategies
- Take roll, account for students
All Clear: The school administrator will give the all clear announcement only after verifying with the Security Office or responding Law Enforcement agency. The school administrator who called the first signal will also call the all clear. The announcement for an all clear will be the exact words of "All Clear." Any deviation in the exact wording should be interpreted that the administrator is under duress and has been taken hostage.
EMERGENCY PROCEDURES
DROP COVER AND HOLD ON (EARTHQUAKE OR EXPLOSION)
Hold on to the table legs or side of the desk. Remain in position until the ground stops shaking, objects stop falling or someone indicates that this part of the drill has ended.
If there is no table or desk nearby, but there are chairs (such as an auditorium style arrangement): take cover under the chairs, if possible, and /or between the rows of chairs by dropping to the floor, holding on and protecting the eyes with the arm.
If there are no tables or chairs nearby (or not enough): take cover by dropping to the floor, against an interior wall that is not covered by mirrors or glass, if possible. Select the closest safe place between tables or against a wall. The "drop" position is preferred: on the floor, on the knees, leaning over to rest on the elbows, hands clasped behind the neck, face down for protection. Cover the back of the head by clasping your hands.
Drop, Cover, Hold: take the "drop" position alongside the walls. Try to avoid hazards such as windows, glass doors, unsecured lockers, trophy cases, etc.
In a wheelchair: Remain in the chair, set brakes, lock your wheels and hold on. If you have a hard hat with you, put it on.
Drop, Cover and Hold as directed above so that you will be available and uninjured to assist others after the ground stops shaking. The staff should be the first to duck, cover and hold on.
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During an earthquake or any ground shaking, students and staff duck, cover and hold.
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Evaluate situation; order immediate evacuation in case of fire or obvious structural damage.
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Check for injuries.
- Initiate first aid for severe injuries, if necessary.
- Take roll to make sure all students are accounted.
- Check with buddy teacher and if the buddy teacher is unable to complete above steps combine classes and repeat above steps.
- Evacuate when advised to do so. (Evacuation routes should minimize exposure to hazards.)
- Take roll again to make sure all students are accounted for.
- Staff and students are encouraged to face away from the building if explosion(s) are possible. This will assist in protecting the face from flying glass and other sharp material.
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Neighboring teachers are paired at the beginning of the school year.
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If there are no injuries/problems, evacuate classes together, one teacher at the front of the line, other at rear to check that all students have been evacuated.
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If one class has injuries, one teacher stays with the injured student; the other teacher takes both classes out.
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If both classes have injuries and building appears stable, both classes wait for assistance.
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Check on each other after an evacuation.
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Do not reenter your building until the Public Safety Office, law enforcement or fire fighters give authorization. If the evacuation is the result of a natural disaster, an assessment may have to be made by on site personnel.
EMERGENCY LOCK DOWN (Person of Interest is Inside or Extremely Close)
In an emergency lock down, we are locking ourselves in our current location. We are trying to get and keep space between us and the person(s) of interest (POI). In a lock down, the POI is usually on the inside attempting to commit crimes. However, an emergency lockdown can be called if the POI is outside and close enough that movement within the building could be dangerous.” LOCKS, LIGHTS, OUT OF SIGHT.”
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Staff should bring all students into the classroom and wait for further instructions.
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It is recommended that staff gather students into an area that affords the maximum protection and concealment from windows and doors.
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Some of our schools do not provide lockable classrooms. Therefore, entire wings need to be locked to segregate themselves from the POI. In some schools it would be appropriate to place large numbers of students in the gym and cafeteria where they could lock themselves in for protection from the POI.
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Students in PE and other specialty areas should lock down, in their locations.
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Students on recess should go to the gym or move to an approved evacuation point.
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If possible, the classroom staff member should gather as many students as possible into their protection. It is unimportant which class a student belongs in as long as they are safely secured.
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Do not send carriers into the halls.
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If possible close drapes.
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Do not allow students to leave the room.
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If possible, the teachers, custodians and principal should lock all doors that will provide them further protection.
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Wait for further directions.
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If the POI is located in the main building and not in the portable, staff should bring all students into the portable and wait for further instructions.
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If possible, the portable classroom staff should gather as many students as possible into their protection.
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It is recommended that staff gather students into an area that affords the maximum protection and concealment from windows.
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Do not send carriers out of the portable.
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If possible close drapes.
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Do not allow students to leave the room.
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If possible, the staff member should lock all doors.
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If the POI is in the portable, leave the portable immediately and seek shelter in the main building and notify staff of the situation, and your new location.
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If possible take roll to make sure all students are present.
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Follow instructions for an emergency lock down, in the main building.
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If the POI breaches your secure area it may be necessary to run from your current location and scatter to reduce your target potential. This may be the only way to save life and reduce injury. Once you have distanced yourself from the POI, you can then begin the process of gathering back together.
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If it is necessary to conduct a crisis evacuation, where you run to is unimportant as long as it is away from your attacker.
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It is not necessary to pre-plan a running route or where you will gather, as this would likely become another preplanned point of attack.
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Speed and distance are of the utmost importance when confronted directly by an attacker. Ingenuity and boldness could make the difference between success and failure.
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It should be understood that crisis evacuation is a last resort effort that is utilized if previously utilized Lock Out/In procedures are inappropriate or have failed to render you and others safe.
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The decision to conduct a crises evacuation will be up to individual staff members at the time of the security breach or anticipated security breach.
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Crisis evacuations should not be drilled or widely publicized.
EMERGENCY LOCK OUT (Person of Interest is Outside)
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POI is out of control and traveling toward or last seen near a school:
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POI is suspected of being armed with a weapon or committing a heinous act.
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POI is the respondent of a restraining order and the petitioner is one of our students, parents, or a staff member
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POI is suicidal.
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Staff should bring all students into the classroom and continue the educational process.
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If possible close drapes.
- If drapes or window coverings are not available, it is recommended that staff gather students into an area that affords the maximum protection and concealment from windows.
- Students in gymnasiums and other specialty areas should lock out in their current location.
- Students on recess should lock out in the gym.
- If possible, classroom staff member should go to the location of their students.
- Take roll to make sure all students are present.
- If possible, report missing students to the office via intercom or phone.
- Do not allow students to leave the room until you are notified if any areas of the building will be considered off limits.
- The custodian, principal and assigned staff should lock and monitor all exterior doors.
- Be prepared to lock all the interior doors if a full lock down is ordered.
- Wait for further directions from law enforcement or the campus incident commander.
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Staff should bring all students into their portables and wait for further instructions.
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If possible close drapes.
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If drapes or window coverings are not available, it is recommended that staff gather students into an area that affords maximum protection and concealment from windows.
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Take roll to make sure all students are present.
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If possible, report missing students or unusual circumstances to the office via intercom or phone which could include:
- Medical situations including but not limited to medications stored in the main building, injuries and unusual reactions to stress, (diabetic).
- Urgent and immediate need for restroom access.
- The staff will be notified if they will be moved to the main building.
- Students can be moved to the main building or another campus if they can be moved safely by law enforcement or the security officers.
- Students will be moved for the following reasons:
- The dangerous situation is in close proximity or likely to occur near the portable.
- The time span of the situation is likely to last longer than that would be tolerable by students and staff, i.e. restroom and food breaks are needed.
- Wait for further directions from law enforcement or the campus incident commander.
SHELTER IN-PLACE (SIP) (Hazardous Materials Release, Storms)
Although your first instinct may be to get away as far and as fast as possible from a hazardous materials incident, evacuation is not always the safest option. Your school can be a safe haven during a hazardous materials emergency.
Up-front preparations are the key to your safety. "Sheltering In-Place" simply means staying inside your building until the emergency passes and the "all clear" signal is given. Local officials, especially the Tualatin Valley Fire & Rescue, are best qualified to recommend protective actions against hazardous materials incidents. During a release of hazardous materials, air quality may be threatened. Evacuation may take you through a plume of toxic chemicals, leading to serious, long term health risks or even death. Toxic releases can come without warning and allow only minutes to respond.
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Notify the Public Safety Office of your need to Shelter in Place (SIP) via your emergency radio and carry it with you at all times.
- Evacuate to your shelter room. If possible, bring your classroom pets into the shelter room. Do not risk your safety for the safety of your classroom pets.
- Take roll to make sure all students are present.
- Close and lock all windows and doors to the outside. Close drapes or shades over all windows. Push wet towels under the doors to help seal against outside air.
- Turn off HVAC systems, and switch inlets or vents to the "closed" position.
- Use tape and labeled plastic sheeting to seal around doors and windows, heating vents, or any opening which could let in air (in shelter room only).
- While sheltering in-place, stay away from windows.
- If there is no phone in your designated shelter room, bring along a battery-operated or cellular phone.
- Do not go outside or attempt to drive unless you are specifically told to do so.
- Evacuation procedures may vary by community.
- Do not leave your shelter until the "all clear" signal is sounded.
- Do listen to the Emergency Alert System radio messages.
Absence Management
THE ABSENCE MANAGEMENT SYSTEM
Absence Management is designed to automate the employee absence reporting and substitute placement process. Staff can report absences seven days a week and 24 hours a day. The system automatically begins calling from a list of qualified substitutes.
Evening "Call Out" for future absences starts at 5:00 pm and ends at 9:30 pm.
Morning "Call Out" begins at 5:30 am and lasts until 12:00 pm for certified absences for that day.
Home Phones and Cell Phones:
Be sure that your home phone is turned to "Tone". The Absence Management system cannot understand the keys you are entering if the phone has been switched to Pulse. If you are on a cellular or cordless telephone and there is any kind of disruption, the system will assume you were disconnected. If this occurs during the call out time, the system will call the next available substitute. You can change your home phone number to your cell phone number during call out. (The system only recognizes one phone number at a time.)
Accepting or Refusing a Job Offer
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Press 1- To accept the assignment.
- Press 2- To hear it again.
- Press 3- To reject the assignment and allow for additional calls today.
- Press 4- To reject the assignment and prevent additional calls today.
If you press 1 to accept the job, Absence Management will play the job information again and give you a confirmation number.
Please check the Absence Management system each morning to confirm all the details for your job for the day.
Enter your ID number followed by the pound (#) key. Enter your PIN followed by the pound (#) key.
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Press 1- To hear a list of available assignments
- Press 2- To review or cancel upcoming assignments
- Press 3- To review or cancel a specific assignment
- Press 4- To review personal information
Using Absence Management online, substitutes can quickly accomplish routine tasks such as checking available jobs and reviewing current jobs.
Go to www.beaverton.k12.or.us > STAFF > Absence Management
Enter your provided ID and PIN numbers in the appropriate fields.