Licensed New Hires

In preparation for your hiring appointment, please fill out as much of each form as possible and bring them with you to Human Resources or scan and send them via email to your new hire appointment contact. If you are a current employee (substitute, temporary, or classified employee), some of the hiring paperwork may not be needed. If you have any questions about filling out the forms, we would be happy to help you during your scheduled appointment.

• Federal I-9 form
  • Instructions
• Federal W4 form
  • Instructions
• Oregon W4 form
  • Instructions
• Electronic W2 and Payroll Opt-In form
• Direct Deposit form
  • Attach a voided check or letter from the bank for the purpose of direct deposit.  This cannot be a deposit slip nor bank statement.
• Background Check form
• Equal Employment Opportunity form
• House Bill 2062 form
• Covid-19 Vaccination card or evidence of a qualifying medical or religious exemption from Governor Kate Brown's Executive Order - "All teachers, educators, support staff, and volunteers in K-12 schools will be required to be fully vaccinated by October 18, 2021."

Other documents to complete your file:

• Transcripts: Official, sealed transcripts that confer undergraduate and graduate degrees earned. We also accept electronic, official transcripts from your universities, as long as they are sent directly from the university to a staff member's email in HR.  If ordering electronic official transcripts, they can be sent to Carissa Marrs or Lisa Burnett at firstname_lastname@beaverton.k12.or.us

• Verification of Service forms: If salary step is based on prior licensed experience, you will be given Verification of Service forms at your new hire appointment, along with instructions for completion.  Please return these to HR at a later date to confirm your salary placement. Additional copies can be found here:
  • Verification of Employment form for CTE, Social Workers, Speech Language Pathologists, School Psychologists, and Nurses
  • Verification of Employment form for Teachers and Counselors

In addition, please review the following (no need to print nor fill out):

• Workplace Accommodations Notice

Medical and Dental Benefits

New hires (.5 or greater FTE) will receive the password to enroll in benefits through our benefits enrollment site via the New Hire Onboarding email. Benefit enrollment is due within 30 days of hire date to be effective the first of the month following receipt of the enrollment forms. Enrollment forms must be submitted by August 31, 2022 to be effective on September 1, 2022.

• New Employee Benefits Site (password provided during hiring appointment)
• Human Resources Benefits Site
• Canopy Employee Assistance Program

Questions?  Contact Human Resources (HR) Benefits Department at 503.356.4439.

PERS (Public Employee Retirement System)

• PERS site

Pay occurs once a month, on or before the 20th of each month.  Annual salary is divided evenly over 12 months for those who begin with an August paycheck.  For new hires starting on August 29, 2022, your first paycheck will be issued on August 20, 2022, if you have the following completed by the payroll cut-off date of August 1, 2022:

1. Licensed issued by TSPC
2. Completed I-9 Federal form requirements to Human Resources
3. Social Security card submitted to Human Resources (may also be used to fulfill part of the I-9 Federal form requirements)

If the above are not completed by August 1, 2022, the first paycheck will be September 20, 2022.  

For new hires starting later in the school year, the first paycheck will be dependent upon the payroll cut-off date.

Resources below require BSD access/login:

• Payroll site 
• Payroll cut-off dates 
• Payroll FAQ, including links to How to Read Your Pay Statement 
• 403b & 457 Investment Brochure
• Questions? Contact Payroll

New hires will receive their district password and laptop from their home school or department on the first day of New Staff Academy or the first day of the assignment. The school or department's Office Assistant will receive an automated email with the new hire's initial password.  Site-based Technology Support Specialists (TSSs) will provide assistance with logging in and changing the password, in addition to issuing of the laptop.  All hiring paperwork and TSPC clearance or licensure must be issued prior to receiving district login credentials.

• Information Technology Site
• Questions? Contact Personnel Specialists in Human Resources first:
  • Carissa Marrs, Lisa Burnett, or Melissa Sass at 503.356.4590
  • If assistance is still needed, contact the IT Department at 503.356.4300

Please be sure to submit all required documents for licensure directly to TSPC as soon as possible.  Licenses need to be issued by the first day of your contract:  August 29, 2022 for the start of the 2022-23 school year. You may be able to use Senate Bill 205 (SB 205) while you are waiting for your license to be issued. If you would like to know more about SB 205, please reach out to Human Resources as noted below.

• Senate Bill 205 Guidance
• Teacher Standards and Practices Commission (TSPC)
  • Contact: contact.tspc@tspc.oregon.gov
  • eLicensing portal support: online.tspc@tspc.oregon.gov
• Questions on SB 205, licensure renewal and/or PEER forms? Contact Personnel Specialists in Human Resources:
  • Carissa Marrs, Lisa Burnett, or Melissa Sass at 503.356.4590
  • Email staff at firstname_lastname@beaverton.k12.or.us

Our Staff Intranet is an internal site to Beaverton School District employees.  Once you have your credentials, you'll be able to access these additional resources.

Resources below require BSD access/login:

• Staff Intranet
• IT Support on Staff Intranet
• Commonly used BSD apps:
  • Absence Management
  • BSD Help Desk
  • Employee Online Services
  • Google Drive
  • Outlook Web App
  • Synergy

We use Absence Management from Frontline Education for staff attendance and substitute needs. You'll want to make sure all of your  personal information is set up correctly and review how to report an absence when needed.

• Instructions for login to Absence Management
• Absence Management instructions
• Questions? Contact HR Sub Management Department:
  • HR Sub Management at 503.356.4521

Beaverton Mentor Program

The Beaverton School District offers a mentor program to early career educators as well as staff new to Beaverton.  Participation in the program is voluntary and as capacity allows.  We are excited to share more information about the program during New Staff Academy. For questions, please contact the Mentor Team.

New Staff Academy

New Staff Academy takes place during the week of August 22nd, 2022.  Please check the New Staff Academy Website to see your requirement for attending and the schedule for the week. 

Now that you have completed your initial onboarding, you may find these resources to be of help to you moving forward.  As always, if you have any questions, please reach out to Carissa Marrs, Lisa Burnett, or Melissa Sass in Human Resources.  Email is firstname_lastname@beaverton.k12.or.us. 

Important Dates

• District Calendar for 2022-23
• PTO Non-use Calendar for Licensed Staff 

SafeSchools Trainings

• Required annual training notifications and access will be sent to your district email.
• Questions?  Contact Risk Management

Office of Equity and Inclusion (OEI)

• OEI Site
• Subscribe to OEI Newsletter
• Culturally Relevant Teaching Resources (requires BSD access/login)
• LGBTQ+ Resources (requires BSD access/login)
• Beaverton Multicultural Educator Community (BMEC)
  • Affinity space for BIPoC educators
  • Questions? Contact Tatiana Cevallos at 503.356.4337

Tuition Reimbursement

Resources require BSD access/login:

• Tuition Reimbursement Site 
• Licensed Tuition Reimbursement Information
• Tuition Reimbursement Cycle Chart
• Questions? Contact Tuition Reimbursement at 503.356.4351

Beaverton Education Association (BEA) - Union for licensed employees

• BEA site
• Electronic form to sign up for membership (dues associated with membership)
• Questions? Contact your BEA Building Representative or BEA Leadership/Office Staff