Google Storage FAQ

No. Google is staying, and the district has no plans to stop using Google anytime in the foreseeable future.

However, Google has recently made some changes that are forcing all K12 school districts to make changes to how they use Google Drive and Services.

Google previously provided an unlimited amount of cloud storage to all K12 school districts but recently introduced storage caps limiting how much storage is available to BSD.

You will no longer be able to…  

• Upload new files or images to Google Drive.

• Create or edit documents in Google Docs, Sheets, Slides, Drawings, Forms, and Jamboard. 

• Back up any photos and videos to Google Photos.

You will still be able to …

• Login to their Google account

• View and download their files from Google Drive

• Send and receive emails.

You have not been identified as someone using a significant amount of Google Storage and do not need to take any immediate actions to clean up your Google Drive. However, we ask that if you have files in your Google Drive, you no longer need to please delete them as this frees up space for others that may need it.

You can go to https://drive.google.com/drive/quota to see how much storage you are currently using.

No. Only files you are the owner of in Google Drive count as part of your Google Storage usage.

Storage Quotas is the maximum amount of space you can use for storing files in Google. 

These quotas help prevent any one BSD staff or student from using a significant chunk of the overall Google Storage allocated to the district.

BSD reviewed all active Google accounts and used this information to establish the quotas.

You are presented with an error message notifying you that “Your storage is full” and then automatically forwarded to https://drive.google.com/drive/quota.

We recommend not storing extensive collections of …

• Video Files - .mkv, .mp4, .mov, .avi

• Audio Files - .mp3, .wav

• Photos - .raw, .jpg, .png, .tif

• Software Installers - .iso, .dmg, .pkg, .msi, .exe

It is also recommended not to use your Google Storage as a backup for non school related personal files.

Videos hosted on YouTube do not count against your quota.

Yes. To quickly find these types of files ...

1. Go to Google Drive.

2. Click on the advanced options button.

3. In the "Item name" field, enter a file extension such as .mp4

4. In the Location field, select the "My Drive" option.

Last click on the "SEARCH" button.

Yes. You can view a sorted list by going to https://drive.google.com/drive/quota.

You do have access to Microsoft OneDrive, which will let you store up to 1TB worth of files.

Click here to access OneDrive.

This is most likely due to the files still residing in your trash folder.

Google will automatically clear files in your trash folder within 30 days.

You can also immediately empty your trash folder by …

1. Clicking on the “Trash” button.

2. At the top of the trash folder, click on the “Empty trash” button.

3. Finally click on the popup window, click on “Delete forever”.

Don’t worry, we can restore any file in Google that has been deleted within the last 25 days. Let your teacher know and they can get ahold of people that can help recover your files.

Just visit https://takeout.google.com/ and with a few clicks you can backup all your Google files to a usb drive or transfer them to a personal Google account.

To learn more check out this page.