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​​​​​​​​​​​​​​​​2019-20 BUDGET YEAR


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May 21, 2019

RE: Superintendent's Revised Budget Proposal for Wed., May 22, 2019 Budget Meeting

Dear BSD Budget Committee,

Let me begin by thanking you for your service to the Beaverton School District and the students in our community. Since the Committee last met, there have been significant developments in the budget process. I would refer you to previous communications regarding our collective bargaining agreement with the Beaverton Education Association (BEA). I also want to publicly thank our community for the outpouring of comments at the prior Budget Committee meeting and online submissions. The passion and advocacy our community has shown is tremendous. 

Today, I am making several revisions to my proposed budget for 2019-20. In making these revisions, I have asked Beaverton staff to sharpen their pencils and focus on direct service to kids in the classroom. As I stated in previous communications, my first priority will be to minimize class size increases to the greatest extent possible. Additionally, with the passage of HB 3427, the Student Success Act, we have a responsibility to prepare the District to take advantage of the first major reinvestment in public education in more than three decades. We will either bridge the gap to a $2 billion investment in kids, or we will be creating a glide path to an undesirable lower basis should the measure be referred to the ballot and rejected by the voters.

To that end, I have chosen to focus on the positive and focus our efforts on supporting students. Below I am outlining five major areas of revision to the general fund budget. They are as follows: Budget Corrections; Expiration of the BEA/BSD MOU; Additional Central Office Reductions; Class Size; and Use of Reserves.

  1. Budget Corrections: Interim CFO Jim Scherzinger and our budget office team have worked to review and rebuild the District's proposed budget for 2019-20. As a result of firmer projections, revised costing, and other model corrections the following adjustments are being made:
    1. Reduction of Resources:       -$2.8 million
    2. Increased Expenditures:       +$6.1 million
  1. Expiration of BEA/BSD MOU: As a result of the July 1 expiration of the Memorandum of Understanding (MOU) between BEA and the District, I have requested that the proposed budget be adjusted to reflect a status quo school year of 175 student contact days, without early release, and 193 teacher contracted days. This results in a reduction of 5 teacher days and 9 classified days of employment for employees on 212-day calendars or fewer.
    1. Reduced Expenditures:         -$9.6 million
  1. ​Additional Central Office Reductions: I have directed District central departments to review their current proposed budgets and provide me with additional reductions in central services and programs. Additional reductions are proposed for Facilities, Community Involvement, IT, Human Resources, and Teaching & Learning.
    1. Total Reduced Expenditures:   -$4.6 million 
  1. Class Size: Lastly, as a method of prioritizing the classroom experience for students and teachers, I am proposing to maintain teacher staffing ratios at the current (2018-19) levels.
    1. Increased Expenditures:      +$15.0 million​ 
  1. Use of Reserves: When combined, the four budget revisions ab​ove produce a general fund deficit and as such I am proposing that the District use a portion of reserves to balance the budget and avoid even greater disruption to services to kids for 2019-20.
    1. Transfer from Rainy Day Fund:  +$9.7 million

This proposed revision maintains the approximately $20 million in programmatic reductions that were a part of the original budget proposal. It also includes the elimination of the 1.5 FTE staffing for PYP/MYP schools. The Beaverton School District has invested in the International Baccalaureate® (IB) Program over the past decade at a level that went above and beyond what is required by IB. Our Teaching & Learning Dept. will provide guidance to PYP schools on how they can continue to meet IB requirements and maintain their certification.

I look forward to presenting this proposed budget revision to the Committee in greater detail on Wednesday evening.  Should you have any questions prior to the budget committee meeting, please send them to the budget office so that we can prepare in advance.

Thank you for your support.

Don Grotting
Superintendent
Friday, May 10, 2019

I want to thank the Beaverton community, including our staff, for their careful attention to our budget process and projected shortfall for the 2019-20 school year. I am encouraged by recent news from our legislators that additional funding may be available in future school years to provide the education that we know every Beaverton student needs.

As we have gone through our budget and bargaining processes this spring, we have worked closely with our Beaverton Education Association leadership. They brought us information about obligations in the 2018-2019 contract. At their suggestion, we also have changed the May 13 Budget Committee Meeting to May 22 to provide the District more time to review and revise the Proposed Budget. As we complete our 2019-2020 budget process, we will make a few adjustments:


1. The Memorandum of Understanding (MOU) for collaboration time expires on June 30, 2019. Pending negotiations, the District’s intent is to return to the original licensed contract language of 175 student days and 193 licensed employee days for the 2019-2020 school year and eliminate early release Wednesdays. The school year would be five days shorter.

2. Teachers and administrators will receive a one-time salary adjustment equal to .5% of their annual pay as part of their June 20 paycheck for the 2018-2019 school year. This cost of living increase (COLA) was required as part of the 2016-2019 licensed and administrator contract based on trigger language agreed to in 2016. The classified contract has different provisions and classified staff are not impacted by this adjustment.

3. District staff, including newly appointed Interim CFO Jim Scherzinger, will review and revise the proposed 2019-2020 budget. Revisions to the budget will be presented and discussed at future budget meetings scheduled for May 22 and June 17. The School Board will meet on June 24 to adopt the budget.

4. District staff will release an updated school calendar for the 2019-2020 school year that includes 175 student contact days and the elimination of early release/collaboration Wednesdays.

As we revise the proposed 2019-2020 budget, I will be focused on staff and students and my highest priority will be minimizing class size increases.

Thank you for all you do for the students of the Beaverton School District.

Don Grotting
Superintendent


Frequently Asked Questions (FAQ) - Updated May 10, 2019

*Spanish version coming

Submit Questions and Comments Here​​​​

​​​Rules of Engagement:
  • ​​No abusive, obscene, vulgar or inappropriate language. All such posts will be immediately deleted and not included on the Questions and Comments response document.

  • We will delete any post that is derogatory toward an individual, whether a student, a staff member or a community member.
  • ​Responses to the Questions and Comments will be posted on the District website under Annual Budget – 2019-20.​



​​​​​​Date

​​Meeting​​Agenda Packet​​Meeting Audio​​Minutes
August 6, 2018
7:30 AM​
School Board Work Session
Sunset High School
13840 NW Cornell Rd 
Portland, OR 97229

Agenda

​​
August 27, 2018
6:30 PM​
School Board Meeting
Beaverton School District 
Administration Center
16550 SW Merlo Road
Beaverton, OR  97003
Agenda
Boardbook (Agenda and Meeting Materials)​​
October 8, 2018
3:00 PM
School Board Work Session
Merlo Station
1841 SW Merlo Drive
Beaverton, OR 97003

Agenda​


​​
October 29, 2018
6:30 PM
​Regional Budget Listening & Learning Session
William Walker Elementary @ 118th
650  NW 118th Ave.
Portland, OR 97229

Agenda

Presentation​

​​
​November 13, 2018
6:30 PM
​Regional Budget Listening & Learning Session
Highland Park Middle School
7000 SW Wilson Ave.
Beaverton, OR 97008

Agenda

Agenda de la Reunion​​

Presentation​​

Presentación​


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​November 26, 2018
6:30 PM
​School Board Meeting
Beaverton School District 
Administration Center
16550 SW Merlo Road
Beaverton, OR  97003

Agenda

Boardbook (Agenda and Meeting Materials)​

​​
​March 18, 2019
6:30 PM
Regional Budget Listening & Learning Session
(Will be conducted in Spanish and English)
Aloha-Huber Park K-8
5000 SW 173rd
Beaverton, OR 97078​

Agenda

Agenda de la Reunion

Presentation

Presentación​

Supporting Documentation

Top Three Questions Form

Las tres preguntas o comentarios más importantes de la mesa

Feedback Form



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Introduction & Financial Update
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Community Discussion

April 22, 2019
6:30 PM
Budget Committee Meeting
Beaverton School District 
Merlo Station High School
1841 ​SW Merlo Dr.
Beaverton, OR  97003

Agenda​
Agenda de la Reunion​

Presentation


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New Date:
May 22, 20​19
6:30 PM
Note: May 13, 2019 is cancelled


New Location:
Budget Committee Meeting
Southridge High School
(Cafeteria)
9625 SW 125th Avenue
Beaverton, OR  97008

Agenda

Agenda de la Reunion

CFO Budget Progress Report

​​Budget Q & A - Submitted through April 28, 2019​

(Posted: May 9, 2019)

Superintendent's Revised Budget Proposal

School Staffing - Revised


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New Date:
June 17, 20​19
6:30 PM
Note: May 28, 2019 is cancelled
New Location:
Budget Committee Meeting
​​Beaverton High School
(Cafeteria)
13000 SW Second St.
Beaverton, OR  97005


Agenda​​

Budget Q & A - Submitted through May 12, 2019

(Will post June 13)

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New Date:
June 24, 2019
6:30 PM​​

School Board Meeting/Budget Hearing
Beaverton School District 
Administration Center
16550 SW Merlo Road
Beaverton, OR  97003​
Agenda

Boardbook (Agenda and Meeting Materials)​