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Beaverton School District
Beaverton School District

Beaverton Schools

Accounting Assistant I

POSITION PURPOSE:

Performs entry level bookkeeping duties such as maintaining financial related records such as accounts payable, fixed assets, or student bookkeeping records. Typical duties include processing payments and compiling and entering data to prepare and maintain reports based on established procedures.

REPORTS TO:

Director of Fiscal Services
 

NATURE AND SCOPE:

Performs work of a routine and recurring nature in accordance with clearly defined procedures and guidelines under close supervision.

DISTINGUISHING CHARACTERISTICS:

Positions assigned to the Accounting Assistant I classification are entry-level accounting positions distinguished by emphasis on maintaining financial records and preparing related reports in a specific area.

ESSENTIAL JOB FUNCTIONS:

  1. Sorts, classifies and codes entries and transactions in accordance with established department procedures, accounting system, and verbal instructions. Prepares billings within authority of position. Uses computer terminal to enter and retrieve information.
  2. Maintains account records by posting and reconciling data. Identifies and resolves discrepancies in accordance with established  procedures.  Calculates, posts and verifies data to produce summary balances and reports.
  3. Posts and balances entries in appropriate journals, registers, logs or other records on a daily or periodic basis.
  4. Receives, accounts for and safeguards cash or checks; issues receipts and classifies and codes transactions. Maintains petty cash funds; reconciles, makes deposits, and maintains related records.
  5. Compiles, calculates, posts, and verifies data to produce regular or special summaries, balances or other reports as required when pertaining to area of assignment. Maintains related files or reports; distributes reports as appropriate. Develops and maintains follow-up systems on reports or actions required on a periodic basis. Maintains and updates files, records, and logs  on computerized and manual record keeping systems; searches files and records for readily identifiable information as directed.

OTHER JOB FUNCTIONS:

  1. Sorts and distributes mail according to general knowledge of department activities and programs.
  2. Assists in other functional areas in the division as necessary to cover relief.
  3. Performs other related duties as assigned.

WORKING CONDITIONS:

Work is performed in an office setting, requiring hand/eye coordination in the efficient operation of office machines.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Knowledge of office practices, procedures and equipment.
  • Knowledge of basic math including the ability to add, subtract, multiply, and divide with accuracy.
  • Knowledge of computerized spreadsheets.
  • Ability to communicate effectively with other employees, students and the general public using tact, courtesy and good judgment.
  • Ability to apply established procedures and guidelines to the keeping of accounts and the preparation of financial reports.
  • Ability to work with accuracy and attention to detail to meet deadlines.
  • Ability to understand and execute oral and written instructions, policies and procedures.
  • Ability to operate standard office equipment such as typewriter, computer terminal, word processor, transcriber, calculator and photocopier.
  • Ability to physically perform assigned duties.

EDUCATION AND EXPERIENCE:

High school diploma, or G.E.D., one year clerical accounting experience Is desirable; or any combination of education and experience which would provide the applicant with the desired skills, knowledge and ability required to perform the job.

The statements contained herein reflect general details as necessary to describe the principle functions of this job, the level of knowledge and skill typically required and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.